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Job Description

Your Team

Americas & EMEA Marketing offers exciting opportunities to collaborate with colleagues across the globe to find the best ideas and solutions for our clients and to work together in the continuous pursuit of performance excellence. Our vision is to be a unified marketing team creating impactful client connections that drive business growth.

 

The CMO Office supports strategy and planning, the development of pan-regional and cross-functional processes, and employee engagement within Americas & EMEA Marketing. This includes driving employee experience and career development across the Marketing organization through various programming, communications, events, developmental resources, and opportunities.

Your Role

As a Marketing Administrative Assistant within the CMO Office, you will be responsible for providing high quality executive support to North America based Marketing leaders. In addition to this, you will provide wider team support such as coordinating departmental and cross-functional events and initiatives and maintaining/ updating useful team resources.

You Will Be Responsible For:

Executive Support

• Provide administrative support to agreed Marketing leaders, including strategic, complex calendar management based on an understanding of key priorities and objectives.

• Arrange and coordinate travel and expenses for agreed Marketing leaders. Ensure all policies are followed and items are processed within provided guidelines.

• Coordinate and facilitate internal meetings including capturing agendas, minutes/ actions, speaker prep sessions, meeting room/conferencing scheduling, meal ordering for meetings, etc. for agreed Marketing leaders.

• Handle external visitor process for CMO and leadership teams including adding to visitor log, designating greeter onsite, any other requests with building management or technology along with parking permits/validations.

• Work closely with other Executive Assistants in Marketing ensuring close alignment and collaboration on leadership team support.

• Manage in-office logistics, including seating charts and reservations, and equipment requests (where applicable).

Team & Department Support

• Responsible for logistics and coordination of all-Marketing Meetings including Invites, replays, and agenda development (town halls, speaker series, all hands, cross-functional sessions, etc.).

• Develop marketing communications in line with brand guidelines.

• Support, develop and maintain an internal SharePoint site as a comprehensive resource for the marketing team.

• Support Marketing Leadership Team and CMO Office with department or cross-functional initiatives as and when necessary (e.g. L&D program support).

The Experience You Bring:

• Proven experience providing executive support.

• Tact and good judgment in confidential situations, and proven experience interacting with senior management.

• Strong ability to build relationship and collaborate in a clear and transparent manner

• Strong organizational and time management skills, with the ability to work under pressure to meet deadlines, multitask and prioritize effectively.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and other relevant tools.

• Strong written and verbal communication skills with an eye for detail.

• Positive can-do attitude, team player and willingness to learn.

Please note, this role provides a base salary of up to $48,000 CAD which is dependent upon the qualifications, skills and experience of the selected candidate. An appropriate salary will be determined upon the final selection process.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

No

Work