APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This position is funded for 3 year(s); continuation past 3 year(s) will be based on university need, performance, and/or availability of funding.

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POSITION SPECIFICS​

The Penn State Facilities Engineering Institute (psfei.psu.edu) is seeking a well-organized, detail-oriented individual to fill the position of Administrative Assistant. This individual will assist our administrative team with supporting a workforce of over 50 engineers, technical specialists, programmers, administrators, and contract instructors to keep our unit running smoothly and efficiently. We have a warm and inclusive culture with a strong focus on open/honest communication and teamwork where all staff are valued and respected.

This is a term appointment funded for three years from the date of hire with an excellent possibility of refunding. 

Responsibilities include, but are not limited to:

• Processing a variety of financial actions (purchase orders, deposits, invoice payments, journal entries, supplemental pay requests, travel reimbursement requests, etc.).

• Managing the unit’s equipment purchases to include asset tracking, custodial assignments, and disposition.

• Processing and tracking staff professional development activities to ensure alignment with unit’s internal guidelines.

• Managing the unit’s leased spaces and key distribution and parking permits.

• Coordinating meeting and event venues and agreements for offsite meetings, education training programs, and special events.

• Managing the administrative duties of the unit’s Visible Emissions Certification Program.

• Assisting with recruiting and onboarding processes.

• Managing the unit's long-term fleet vehicle assignments and daily rentals.

• Ensuring unit activities are compliant with PSU policies and guidelines.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

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The Penn State Facili