STAFFING COORDINATOR - STROGER

PLEASE BE ADVISED that this job posting is ONLY for Agency Contract Workers who are currently working at CCH. You will be eligible for the position, location, department, and shift in which you are currently placed.

Please note that external applicants or individuals not currently under contract at CCH are not eligible for this opportunity.

By applying, you acknowledge that your application will be considered solely based on your current contract placement at CCH.

LOCATION: CURRENT LOCATION BEING WORKED AS AGENCY STAFF

DEPARTMENT: CURRENT LOCATION BEING WORKED AS AGENCY STAFF

SHIFT: CURRENT SHIFT BEING WORKED AS AGENCY STAFF

Job Summary SEIU-73

The Staffing Coordinator is responsible for planning, organizing, and evaluating the individual staffing needs of each Patient Care unit across Cook County Health (CCH). The Staffing Coordinator will support the established staffing and scheduling patterns, to ensure optimum staffing within budgeted levels, which promotes quality and consistency of nursing resources. Must relate a professional, courteous manner and have good verbal and written communication skills.

Typical Duties

• In collaboration with the Nurse Managers, will help develop monthly staff and commercial agency schedules to ensure optimum staffing in all units per union contractual agreements.
• Utilizes and maintains staffing scheduling software/programs to schedule shifts, monitor staffing levels, input related data, monitor and run periodic analytic staffing related reports.
• Monitors staffing needs and project future staffing levels making sure that staff is available where needed.
• Identifies modifications necessary to reflect staffing patterns, census, patient needs, and to meet the changing health care needs.
• Determines priority of work as assigned and completes assignment by intended target date.
• Coordinates vacations and time-off requests with the Nurse Manager to ensure optimal staffing levels.
• Maintains a current listing of employee contact numbers.
• Maintains a quality float pool staff for utilization in all units.
• Notifies Administrative Assistant V, Nurse Manager, Manager of Nursing Operations and/or the Director of Nursing of short staffing situations; contact replacement personnel, Commercial Agency, In-House Registry, and/or Overtime and modify schedule when required.
• Maintain records of employees who miss shifts; (regular or overtime) - provides monthly reports.
• Provides monthly reports for the hours and division/unit for Commercial Agency, In-house and Overtime.
• Acts as a liaison between Commercial Registry and Stroger for staffing purposes.
• Reconciles agency invoices with actual time worked.
• Attends mandatory in-services.
• Upholds CCH mission, goals, and objectives.
• Possess proficient computer skills.
• Maintain confidential nature of work and acts according.
• Performs other duties, within realm of competency as assigned.
• The duties listed are not set forth for purposes of limiting the assignment or work. They are not to be constructed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Minimum Qualifications

• Associate Arts Degree or High School Diploma or GED with a minimum of two (2) years of staff scheduling experience.
• Proficient in Microsoft Excel and Microsoft Word.
• Experienced in developing and maintaining spreadsheets.
• Must type at least 25 wpm (Typing test will be administered. 25 wpm with 90% accuracy rate is required)

Preferred Qualifications

• Associate Arts Degree.
• Two (2) years of experience creating and/or modifying complex staffing schedules.
• One (1) to two (2) years of experience in health facilities staffing or equivalent.
• Proficiency in other computer applications.
• Excellent customer service and telephone skills.
• Ability to prioritize and meet deadlines.
• Ability to work independently.
• Ability to multi-task.
• Ability to learn quickly.
• Must be well organized and detail oriented.
• Must possess a professional and courteous manner.

Knowledge, Skills, Abilities and Other Characteristics

• Possesses good communication skills and good knowledge of health care policies, procedures, and protocols.
• Must show initiative and follow proper lines of authority.
• Must be able to listen, plan and problem solve to accomplish functions as appropriate to the position.