Executive Business Administrator

The Corporate, External, and Legal Affairs (CELA) Head Quarters (HQ) Team, who support Microsoft’s CELA department, is looking for a results oriented, innovative, and collaborative self-starter to fill the role of Executive Business Administrator. Reporting to the Deputy Chief of Staff and Senior Director of CELA HQ, this individual will support the various operations and workstreams supporting the CELA HQ team. The role will also provide back-up assistance to the Executive Admin to the Vice Chair and President. 

A successful candidate will have in-person collaboration, planning, organizational, time management, and problem-solving skills. You should be able to multi-task, demonstrate attention to detail, meet deadlines, and be comfortable working independently. The ability to work under pressure in a fast-paced environment and be able to move forward without having every detail locked down is essential to success. Proficient written and verbal communication skills are essential.  

The Executive Business Administrator will be a member of the CELA HQ Team, reporting to the Deputy Chief of Staff, which supports the office of Microsoft’s Vice Chair and the department’s rhythm of business, external relations, finance, employee and executive communications, and business management functions that support the broader department. 

If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you! This role does require that you be in the office at least 3 days per week.  

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Provide support and assistance to the Executive Administrator, as well as providing back up coverage when needed.  
• Provide the CELA HQ team with team administration support including opening PO’s, paying invoices, ordering supplies, assisting in expenses, etc.  
• Support a complex and dynamic daily calendar with an eye toward accuracy and time management. 
• Manage international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries. 
• Complete executive’s expense reports in a compliant and timely manner. 
• Maintain the confidentiality of highly sensitive material with tact and professionalism.       
• Provide support at CELA events including leadership meetings, All-Hands meetings, etc.  
• Manage and maintain department aliases and distribution groups.  
• Work closely with the Chief of Staff and Deputy Chief of Staff on aligning the Rhythm of Business processes and operations with Leader’s calendar and ensure tight coordination of commitments.  
• Additional daily administrative tasks may be required as well. 

Other 

• Embody our culture and values 

Qualifications

Required/Minimum Qualifications

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Exercise sound judgment, tact, d