Associate Director for Student Engagement, Clubs and Organizations

Job Description

Reporting to the Director of Student Engagement, the Associate Director for Student Engagement: Clubs & Organizations plays a key leadership role in the strategic oversight, advising, and leadership development of over 80 registered student clubs and organizations. This position fosters a vibrant, inclusive, and student-centered co-curricular environment by managing club operations and finances, overseeing the budget processes, supervising the Student Organization Council (SOC), and administering the Leopard Spot club management platform. The position also contributes to institutional and divisional initiatives that advance the Transformative Student Experience and plays an integral role in shaping institutional policy and practice related to student engagement and leadership. 

Key Responsibilities:

Student Organization Advising, Development & Leadership  

• Serve as the primary advisor for all recognized student clubs and organizations, providing individualized and group support event planning and marketing, fundraising, budget management, travel, and risk management.  

• Lead the annual student organization registration and recognition process; maintain accurate records of club membership, waivers, and eligibility, and ensure compliance with institutional policies and the Student Organization Manual. 

• Develop and facilitate club officer and advisor training on topics such as inclusive leadership, hazing prevention, financial stewardship, officer transitions, event planning, budgeting, recruitment, and wellness.  

• Coordinate and assess leadership development programs and workshops that align with the Wentworth Leadership Initiative.  

• Plan and execute signature events such as the Student Organization Leadership Conference and the Involvement Fair, promoting collaboration, engagement, and leadership development.  

• Build strong relationships with faculty/staff advisors, offering tools and support to enhance their work with student organizations.  

 Strategic Leadership and Fiscal Oversight 

• Recruit, hire, train, and supervise the Student Organization Council (SOC), a paid peer leadership group comprised of representatives from student clubs across campus who support the annual budgeting process and ongoing student organization training and education.  

• Design, implement, and assess the annual student organization budget process, as well as supplemental funding processes, ensuring transparent and equitable allocation of over $250,000. 

• Partner with the Finance Office and Institutional Advancement to ensure compliance, transparency, and sound financial management of student organization allocated funds and fundraising accounts. 

Technology and Systems Administration  

• Serve as the administrator of Leopard Spot engagement platform; manage all aspects of group registration, event submissions, budget tracking, and data integrity. 

• Develop workflows, training materials, and reports to maximize the platform’s effectiveness for student users, advisors, and campus partners, including but not limited to user training, event tracking, co-curricular paths, news articles, group registration, and budget management within the platform.  

• Utilize platform data to assess engagement trends and inform strategic planning within Student Engagement. 

Division, Institutional & Supervisory Responsibilities 

• Represent Student Engagement on institutional committees, working groups, and meetings as needed; serve as departmental leader in the Director’s absence.  

• Provide supervision, mentorship, and evaluation for graduate assistants, co-op students, or other assigned staff.   

• Contribute to division-wide initiatives, staff development efforts, and student-centered events.  

• Support major campus traditions and university-wide programs that advance belonging and engagement, as well as key office and divisional events and programs.  

• Other duties as assigned.  

Required Qualifications:

• Master’s Degree in college student personnel, student affairs, hig