Senior Accounts Payable Specialist

Overview

This position is responsible for performing daily/monthly accounts payable (AP) processes in an accurate and timely manner. Provides support to AP Leader and actively participates in projects and process efficiencies. Flexibility, adaptability, collaboration and teamwork are a must in this fast-paced environment.

 

Pay Range:

 

What We Offer:

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities

• Performs detailed invoice processing while ensuring proper backup documentation, payment terms and authorization
• Analyze and research invoice inconsistencies or discrepancies and provide resolution
• Reconcile vendor statements to ensure payment has been made, research and correct variances
• Respond to inquiries from both internal and external customers and vendors in a timely manner
• Ensure accounts payable policies and controls are followed
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and compliant with SOX and general accounting practices
• Understand sales/use tax laws as they relate to purchases from vendors and ensure correct tax is paid on company purchases
• Serves as point of contact for audit documentation and research purposes
• Maintains clear understanding of all AP roles in order to provide backup assistance when needed
• Manage Utility Debit Accounts and respective monthly accruals
• Other duties as assigned

Qualifications

Education / Experience 

• High School Diploma or GED (required)
• Minimum three (3) years of full cycle Accounts Payable (required)
• Minimum one (1) year experience in a lead Accounts Payable role (preferred)
• PeopleSoft experience (preferred)

Skills

• Must be a self-starter, learn quickly, adapt to change and work independently when needed
• Proactive disposition with strong follow through skills
• Excellent customer service skills, includes interaction with customers and co-workers at various levels in a courteous and professional manner
• Effective use of both verbal and written communication
• Organized work approach
• Intermediate skills in Microsoft office software to include Word, Outlook and Excel
• May be required to work outside regular work schedule

Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as: Variable; This position is eligible for a remote, hybrid and/or onsite work location to meet business needs. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures. Work environments may include exposure to student learning environments with a variety