ICAO Roster-Air Navigation Services Safety Expert /Project Coordinator

The Organizational Setting

Under the direction of Director of the Capacity Development and Implementation Bureau (CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation, and closure of Technical Assistance (TA) and Technical Cooperation (TC) projects. It drafts agreements and aids in creating country-specific and regional projects and programs by identifying priority areas, developing objectives, activities, and deliverables, setting timelines, and specifying budgetary requirements. 

Additionally, under the direction of the CDI Director, the Field Personnel Section (FPS/FRU) recruits international experts to implement Capacity Development and Implementation projects across various Civil Aviation fields and manages the ICAO Roster of Experts.

Major duties and Responsibilities Function 1 (incl. Expected results)

Perform the role of Co-ordinator of the project and;

• Act as Chief Administrative and Coordinating Officer for the project staff, manage and coordinate the day-to-day administrative activities of the project. 
• In coordination with the State National Co-ordinator and collaboration with ICAO Experts, prepare the work plan of the project, and submit to ICAO within one month after the deployment. 
• Submit monthly Project Progress Report (PPR) on project activities and important developments to the Field Operations Section and ICAO APAC Regional Office. 
• Plan the organization, manpower and other resources and priority requirements deemed necessary to deliver the objectives of the project. 
• Brief ICAO Experts upon arrival at the duty station, on respective responsibilities, duties, working methods, relationship with national counterparts, national civil aviation authorities, press and media. 
• Identify risk factors of the project and report timely to ICAO HQ and Regional Office or necessary corrective measures. Debrief respective ICAO Expert on completion of assignment and provide ICAO HQ with a report thereon. 
• Ensure successful completion of the project activities, in accordance with the project document and applicable ICAO policies, regulations and budget and other specific instructions from ICAO HQ. 
• Keep ICAO HQ and Regional Office informed of the local security and working conditions, the progress achieved by the project and its staff, any difficulties and shortcomings encountered, the actions taken or recommended to overcome them, and the actions taken at the project level to implement the applicable ICAO policies, regulations. and other specific instructions from ICAO HQ. 
• Maintain a smooth and uninterrupted communication with ICAO HQ or Regional Office and follow through instructions received from them, if any. 
• Perform Project Coordinator tasks as per ICAO Field Staff Rules, Field Operations Manual, Administrative Manual, ICAO Procurement Code and other related documents. 
• Conduct project review meetings with the State and ICAO on a regular basis, in accordance with the approved work plan or as needed, in order to assess the progress of the project and make adjustments if necessary. 
• Prepare project progress reports (PPRs) and internal evaluation of project performance and evaluation of ICAO Experts for the attention of ICAO HQ, Regional Office and National Co-ordinator as necessary. 
• Participate in teleconferences, as necessary, to be held between the parties involved in the project to report on progress and to clarify on reports delivered during the project duration. 
• Prepare the Draft Project Terminal Report (PTR) and submit to ICAO HQ two weeks prior to the end of the project and the Project Terminal Report (PTR) including the conclusions and recommendations at the end of the project. 
• Perform other related activities as may be required as international Project Coordinator. 

Deliverable(s):

• Comprehensive work plans and implementation strategies to achieve the deliverables outlined in the Project document. 
• Progress review meetings and monthly progress reports and internal evaluation of project performance. 
• Project Terminal Report (PTR) including conclusions and recommendations.

Function 2 (incl. Expected results)

Determine the status of the State safety oversight capability in ANS through; 

• Reviewing all PQs related to ANS in the State to help identify the scope of work to be completed. 
• Reviewing the corrective actions already taken based on the Corrective Action Plans (CAPs) and identify yet not satisfactory PQs. Providing consultancy, direction, advice, and consistence guidance to the national counterparts to correct yet not satisfactory PQs. Assisting national counterpart to provide regular updates on the progress of CAP implementations. 
• Providing advice and guidance to na