Office Coordinator - Full-Time Day Shift - Imaging Department - Howard Memorial

Nestled in the "Gateway to the Redwoods", Adventist Health Howard Memorial takes pride in its legacy of providing exceptional, high-quality care since 1928. We are comprised of a state-of-the-art 74,000 square foot facility, with four surgery suites, an on-site farm-to-fork restaurant and 25 beautiful private rooms designed with healing and comfort in mind. We provide a wide-range of primary and specialty care services to best serve our community. Willits is home to excellent trails and nature areas for hikers, campers and bicyclists. Whether it is the climate, moderate cost of living or just the small-town atmosphere, it is a place where everyone receives a warm welcome and treated like family.

Job Summary:

Provides general administrative support to the director and the department. Arranges meetings and travel for director and department leadership. Ensures office is stocked and staffed and provides excellent customer service. Applies substantial knowledge and experience to perform a wide range of advanced activities and/or determines how to use resources to meet schedules and goals; serves as working supervisor for team or work group. Coordinates small program(s) with limited budget/impact.

Job Requirements:

Schedule:

• Day shift (7am-5:30pm, 10 hour shifts) and every other Saturday

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' relevant experience: Preferred
• Three months' secretarial experience: Preferred

Essential Functions:

• Performs administrative and customer service duties. Sorts and distributes department mail.
• Schedules, plans, and participates in special events.
• Files information systematically for easy retrieval. Orders and maintains supplies at level to meet departmental needs. Ensures cleanliness and organization of office and reception area.
• Assists in preparing materials for seminars, workshops, in-service and etc. Prepares agendas for, attends, and records minutes of meetings. Schedules meetings and appointments for department managers and directors. Organizes travel arrangements for the director or department.
• Compiles statistics and prepares reports as requested.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 90 communities on the West Coast and Hawaii with over 400 sites of care, including 26 acute care facilities, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of 37,000 includes employees, physicians and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.