Accounting Coordinator

Choice Hotels International, Inc (NYSE: CHH) is one of the largest lodging franchisors in the world. A challenger in the upscale segment and a leader in midscale and extended stay, Choice® has more than 7,400 hotels, representing over 625,000 rooms, in 45 countries and territories. A diverse portfolio of 22 brands that run the gamut from full-service upper upscale properties to midscale, extended stay and economy enables Choice® to meet travelers' needs in more places and for more occasions while driving more value for franchise owners and shareholders. The award-winning Choice Privileges® loyalty program and co-brand credit card options provide members with a fast and easy way to earn reward nights and personalized perks. For more information, visit www.choicehotels.com. 

The ability to model Choice’s Cultural Values: Welcome and Respect Everyone, Be Bold, Be Quick, Listen, Be Curious and Show Integrity are key to our success in inspiring Loyalty, Growth, and the Hospitality Spirit.

Our managed hotels portfolio includes Radisson Blu, Radisson, Radisson Red, Park Plaza, and Country Inn & Suites by Radisson.

To verify, process and control timely payment of all hotels’ purchases. To maintain proper files for all accounts payables records. To reconcile all monies deposited and maintain control over the central cashier float and other cashier floats in the hotel. To prepare daily banking.

The hourly wage for this position is $24.00, with additional commission incentives based on monthly sales performance.

   

Key Responsibilities

• Receive all invoices and match those with receiving records and purchase orders. To verify pricing, extensions and additions.

• Scan in all invoices and supporting documentation, Purchase Orders into Beanworks.

• Secure all relevant Department Head approvals.

• Prepare checks/bank transfer for all payment vouchers, cancel all documents with a “DATED PAID STAMP” and forwards those all cheques/ bank transfer together with all supporting documentation to Director of Finance and to General Manager for signatures.

• Prepare all necessary payment vouchers, ensure timely payment based on term credit and maintain these files for both paid and unpaid payment vouchers.

• Post all payment vouchers into the hotel’s ledger timely basis.

• Assist in the day-to-day operation, by working closely with the management while verifying prices, to confirm the receipt of items and perform the month physical count for the inventory

• Process daily incoming mail and prepare relevant check log for incoming checks.

• Reconcile monthly vendor statements against accounts payable system to ensure recognition of all expenses.

• Provide monthly accrual list based on open Purchase Orders, contracts.

• Collect the cashier’s envelopes from the “Drop Safe Deposit Box” each morning and count the contents in the presence of a witness.

• Receive and bank all checks received, including those received in the mail.

• To bank the previous day’s collection at the hotel’s bank accounts on the daily basis.

• Prepare “Daily General Cashier Report” and forward it to Income Auditor for verification.

• Provide change for outlet cashiers that required other denomination funds.

• Verify all cash receipts are used in numerical sequence to ensure all collections are accounted.

• Ensure adherence to all cash and banking policy based on the Hotel’s Accounting Standards.

• Conduct monthly surprise float counts and maintain records.

• Maintain a permanent record of all cash overages and shortages by individual cashier on a daily basis and submit this report to the Director of Finance for monthly review and signature.

• Keep the safe closed at all times and fully locked when unattended regardless of the length of time involved. Prepare Petty Cash Journal Voucher weekly.

• Keep Cashiering Office clean and tidy.

• Perform other functions, missions and work, other than those mentioned in this Job Description, but