If you are a current worker, please log into Workday and access our internal career site to apply.

Salary Range:

$15.00 - $20.00 USD hourly

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

This position is a dual role. As the school receptionist, you will perform varied administrative work unique to the daily operations of the school. This includes but is not limited to maintaining official records, implementing administrative policies, and acting as a first-point of contact for visitors, parents and students. As the health assistant, you will ensure the health and safety of the students/staff in a respectful, supportive manner. Creates a climate of health and well-being for the students/staff, communicates with parents, staff, and students in regards to health issues, aids with the treatment of student/staff illnesses/injuries that occur at the school and maintains health records and state reports etc.

QUALIFICATIONS:

• High school diploma or general equivalency diploma (GED).

• Two (2) years of experience working as an office assistant and/or clerical role.

• One (1) year of experience in customer service.

• Nursing students available to work full-time are encouraged to apply.

• Current American Heart Association Adult and Child Cardio-Pulmonary Resuscitation (CPR) and First Aid certification, required. 

• Current Arizona Department of Health Services (ADHS) Hearing certification, preferred.

• Current Arizona Department of Health Services (ADHS) Vision certification, preferred.

• Bi-lingual Spanish/English, preferred.

• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

DUTIES AND RESPONSIBILITIES:

• Provide office operations support such as receiving/screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special events.

• Welcomes incoming visitors at the front desk (including parents, students, prospective families, leadership) by monitoring their security sign-in, providing them with parking passes and approved visitor badges.

• Maintaining recordkeeping systems, opening and reviewing incoming mail.

• Interprets and explains established policies and procedures in response to inquiries from teachers, students and parents.

• Access student databases to input and retrieve student information in relation to attendance. This includes monitoring attendance phone line, tracking student tardies and/or early dismissals, taking attendance and run reports for every class period, contacting parents and teachers regarding attendance issues.

• Supports network wide attendance, including AOI, with data entry and review of state compliance procedures for student attendance reporting.

• Assists in preparing and distributing school family and faculty correspondence

• Monitor students working in the front office area.

• Maintain and update the marquee sign weekly.

• Comply with local, state, and federal policies.

• Improve systems and procedures.

• Assign projects and direct staff to ensure compliance and accuracy.

• Maintains patient safety at all times, including referring to supervisors, crisis teams, and department of child safety as needed, in accordance with Arizona state laws.

• Practices effective, professional communication skills with all members of the school community.

• Acts as a liaison and student advocate between teachers, parents, and administrators.

• Performs administrative assistant duties for the School Nurse, which includes manning the phones, checking voicemails, and acknowledging messages within a timely fashion.