Administrative Assistant SDB00005

Title: Administrative Assistant SDB00005

State Role Title: Admin and Office Spec III

Hiring Range: $33,339 - $58,833

Pay Band: 3

Agency: VA School for the Deaf & Blind

Location: VA School for Deaf & Blind

Agency Website: www.vsdb.k12.va.us

Recruitment Type: General Public - G

Job Duties

The Virginia School for the Deaf and the Blind (VSDB) is located in the historic, vibrant city of Staunton, Virginia. VSDB provides superior education for students who are deaf/hard of hearing, blind/vision impaired, deafblind, and deaf or blind with other disabilities.

VSDB offers PreK-12 education with both residential and day student options.

VSDB believes that disabilities are challenges not barriers and supports each student in their goal to be independent and to reach their highest academic potential!

VSDB prepares students for life!

About this position
The Virginia School for the Deaf and the Blind is seeking an Administrative Assistant to provide quality clerical and secretarial services to school administration.
This is a 11-month, classified position with state benefits, including health insurance, retirement, life insurance, and disability coverage.

The beginning date for this position is the beginning of our next school year in July 2026.

The VSDB offers:
• Great comprehensive benefit package
• Summer break
• Supportive and positive team setting
• Low-cost medical, dental, and vision insurance
• Free Life insurance
• School-Residential partnership that supports a 24/7 learning environment

Job Duties
Office Management and Clerical Duties
Answers telephone calls and email messages, takes messages and directs communications to others.
Sets up appointments for the Principal and other professionals assigned.
Maintains a calendar of activities for departments.
Prepares daily bulletin for departments.
Types and files all departmental correspondence as required.
Assures student files are up-to-date, copies and forwards reports to outside agencies of student files upon request per required procedures.
Prepares student absentee reports, student report cards, sets up student report card files.
Prepares work orders and other requests for departments.
Tracks attendance and reports using Powerschool
Assists with emergency drills according to the schedule.
Performs other duties, as assigned by the Administration.
Provides information and assistance to individuals and groups external to the school.
Responds efficiently, representing the Administrative offices and the educational program in a positive manner.
Manages meal ticket sales for employees
Manages fleet state vehicles usage in Schooldude program(to include work study, school field trips, employee travel)
Inputs all work orders and travel requests through the school’s work management software
Assists in arranging travel arrangements for school based employees
Department Purchasing
Checks accuracy of requisitions from staff.
Informs staff of changes within the purchasing procedures.
Types all requisitions and purchase orders for activities and codes appropriately.
Posts all account activities into spreadsheet for reporting purposes.
Signs all orders for departments upon completion and forwards to Principals or designees.
Requests repair of equipment for departments.
School Activity Fund Management

Maintains school fund balances.
Prepares receipts and deposits for sponsors.
Assures receipts are turned in for funds used.
Reconciles balances with business office figures.

Payroll Preparation/Substitute Coverage

Prepares payroll sheet and timecards for departmental staff and completes leave time.
Maintains daily attendance records.
Alerts administration when a student has reached 5 days of unexcused absence.
Supports the Teacher Assistant Supervisor with securing substitutes to assure school-based programs are sufficiently staffed by providing an up to date list of known staff absences.

Minimum Qualifications

Preferred minimum proficiency level of “Intermediate” in American Sign Language as measured by the Sign Communication Proficiency Interview or agreement to acquire the specified level within three years.

Knowledge of office and records management procedures

Strong skills in standard English grammar, spelling, punctuation, and basic math

Advanced typing and computer sk