Senior Executive Assistant & Office Manager

Senior Executive Assistant & Office Manager

Leeuwarden, Netherlands - Hybrid

We are Datamaran: a fast-paced, energetic and high-growth technology company.

Datamaran is the only software analytics platform in the world that identifies and monitors external risks, including ESG. Trusted by blue-chip companies and top tier partners, it brings a data-driven business process for external risk and materiality analysis. In house - at any time. At Datamaran our mission is to positively impact the world by helping corporations to have a robust sustainability strategy with our SaaS platform. Literally, the software helps our clients to make the world a better place with ESG strategy decision-making! Now, we need you to help to accelerate this transformation.

We recognise that people of different backgrounds widen our perspective, so we’re committed to diversity, equality and inclusion in everything we do. Datamaran is proud to be an equal opportunity employer as such all applications received will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Our eclectic team of talented individuals represent over 25 nationalities, with 50% of our leaders being female. Datamaran is a fully digital and distributed company, already with over 100 members of staff working across the globe, with offices in London, Valencia, New York and now Leeuwarden in the Netherlands.

Such a mix makes Datamaran a unique, collaborative and ambitious workplace.

Datamaran is seeking a Senior Executive Assistant & Office Manager to principally support our CEO and help grow our new office in the heart of Fryslân, managing day-to-day operations of our fourth global office. This is a critical role that requires excellent organisational skills, strong attention to detail, and the ability to prioritise and manage multiple tasks. As a Senior Executive Assistant & Office Manager at Datamaran, you will play a key role in ensuring the smooth functioning of the office and providing administrative support to our leadership team. You will handle a wide range of responsibilities, including managing calendars, arranging travel, coordinating meetings/events and overseeing office operations.

Responsibilities

• Manage complex calendars and schedule meetings, appointments, and travel arrangements for senior executives
• Coordinate and prepare materials for meetings, including presentations and agendas
• Handle confidential information with sensitivity and discretion
• Provide general administrative support to the leadership team as needed
• Organise and coordinate office operations and procedures
• Support the planning and organisation of company events and employee activities
• Assist with HR-related tasks where necessary such as onboarding new employees
• Manage relationships with vendors, suppliers, and service providers
• Own the smooth running of the new Leeuwarden office
• Ensure office supplies and equipment are maintained and inventory is replenished
• Assist with budgeting, expense tracking, and invoice processing
  

Employment details

The Senior Executive Assistant & Office Manager will be employed on a permanent, full-time contract, working on a hybrid basis from our brand new Netherlands hub, in Leeuwarden, Fryslân, with the expectation of typically being in our office 3+ days per week. National and international travel may also be required as part of the role.

Requirements

• At least 5 years of experience as an Executive Assistant (EA) and/or Office Manager in a fast-paced environment
• Proven ability to handle confidential information with discretion
• Excellent organisational and time management skills in an international environment
• Strong attention to detail and ability to prioritise and manage multiple tasks
• Decisive with the ability to work autonomously and take initiative
• Excellent communication and interpersonal skills
• Fluent English to business-level (written and speaking)
• Experience supporting senior executives, including managing complex calendars and international travel
• Proficient in Google Workspace as well as Microsoft Office and other office productivity tools
• Experience managing office operations and coordinating with internal/external partners
  
• Nice to have:
• Experience supporting event planning and coordination
• An understanding of HR-related tasks
• Experience working in a start-up/scale-up is a clear plus
• Experience in a Technology, Software/SaaS company also an advantage
  
• Note to recruiters: