Director - Grants Management

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Director - Grants Management

Employee Classification: Other Professionals

Institution: Southwest Tennessee Community College

Department: Institutional Advancement

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

This is a full-time, fiscal-year permanent position reporting to the Vice President of Institutional Advancement and Communications. The Director of Grants Management is responsible for the administration, oversight, coordination, and compliance management of the College’s grant portfolio from award acceptance through closeout.

The Director works closely with principal investigators, project directors, College leadership, Finance, Academic Affairs, Student Affairs, Workforce Development, and other relevant departments to ensure that all grant-funded activities are implemented in accordance with award terms, institutional policies, applicable federal, state, local, and private-funder regulations, and reporting requirements.

The Director serves as the College’s central resource for post-award grant administration and supports the Director of Grants Development by assisting with grant research, reviewing funding opportunities, coordinating proposal-development materials, and ensuring a seamless transition from grant development to grant implementation and compliance.

Job Duties

• Provides centralized oversight of the College’s post-award grant-management process, including award acceptance, grant setup, implementation support, monitoring, reporting, amendment coordination, closeout, and records retention.
• Serves as the primary point of contact for principal investigators, project directors, and grant leads regarding grant requirements, reporting deadlines, documentation, allowable expenditures, budget modifications, and compliance responsibilities.
• Reviews grant award notices, agreements, contracts, terms and conditions, and funder requirements; coordinates internal review and routing processes with appropriate College departments.
• Develops and maintains comprehensive grant-management systems, calendars, dashboards, procedures, templates, and tracking tools to ensure timely completion of all grant deliverables, reports, invoices, performance measures, and closeout requirements.
• Monitors grant timelines, deliverables, performance objectives, budgets, expenditures, matching requirements, and reporting obligations in collaboration with principal investigators, project directors, Finance, Purchasing, Human Resources, and other College offices.
• Works with Finance and grant leads to monitor grant budgets, reconcile expenditures, identify potential compliance concerns, and support timely corrective action when needed.
• Coordinates the preparation, review, and submission of required programmatic, financial, performance, interim, final, and closeout reports to funding agencies.
• Ensures that grant files, supporting documentation, approvals, reports, correspondence, contracts, budgets, and other records are maintained in accordance with College policy, funder requirements, and applicable records-retention standards.
• Assists with audit preparation, monitoring visits, site visits, desk reviews, and other funder, institutional, state, or federal compliance reviews.
• Identifies grant-management risks, compliance issues, missed deadlines, or potential budget concerns and promptly communicates findings and recommendations to the Vice President of Institutional Advancement and Communications and appropriate College leadership.
• Develops and delivers training, orientation, and technical assistance for principal investigators, project directors, faculty, staff, and administrators regarding post-award responsibilities, grant compliance, budget monitoring, reporting, documentation, and institutional processes.
• Collaborates with the Director of Strategic Advancement and Grants Development to support the pre-award process, including reviewing funding opportunities, assisting with proposal timelines, gathering insti