Administrative Coordinator

General Information

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Work Location: Los Angeles, USA Onsite or Remote Flexible Hybrid Work Schedule Monday-Friday, 8:00am-5:00pm PST Posted Date 10/24/2024 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 19488

Primary Duties and Responsibilities

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As the Administrative Coordinator, you will be responsible for:

• Providing administrative support to the Chief Medical Officer (CMO) of the Medicare Advantage health plan and their team.
• Managing schedules, coordinating meetings, handling communications, and providing special project support
• Acting as a liaison between the CMO’s office and internal and external entities, requiring a high level of independent decision-making, problem-solving skills, and analytical abilities.
• Handling sensitive information with discretion and to set priorities effectively amid changes in workload, assignments, deadlines, and other competing demands with frequent and often urgent interruptions

Salary Range: $29.42-$42.14/hourly 

Job Qualifications

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We’re seeking a self-motivated, detail-oriented individual with:

• A Bachelor’s degree, required
• Five or more years of supporting administrative functions at the executive level, required

• Proven ability to work independently on diverse tasks with minimal supervision, managing fluctuating workloads, interruptions, and deadlines
• Skill in analyzing information, assessing situations, and prioritizing tasks to ensure timely completion
• Strong writing and editing skills for producing accurate business correspondence, reports, agendas, and minutes
• Skill in using independent judgment for managing complex calendars, scheduling appointments, and organizing meetings or events
• Expertise in establishing and maintaining organized filing and follow-up systems, with a demonstrated ability to handle confidential information in sensitive environments
• Excellent interpersonal skills for fostering cooperative working relationships

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Working knowledge of University systems like BruinBuy and Travel Express, highly desired