Administrative Assistant

Description

Position Type: Non-Exempt, Full-Time

Work Location: Naval Station Norfolk, VA

Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O&M); weapons testing; facilities management; aerial, ground and seaborne targets O&M; technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 35-year heritage is founded on supporting complex and diverse DoD programs and we’ve developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction.

SA-TECH supports a dynamic U.S. Navy Directorate specializing in design, research, development, testing, and evaluation of experimental watercraft for military clients. We provide full-spectrum Operations and Maintenance support of various combatant craft, patrol boats, Special Operations Forces platforms and coastal craft, ensuring performance and fleet readiness.

At SA-TECH, we’re committed to empowering growth and innovation. We work with a team of talented and motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making SA-TECH a place where you can truly thrive.

We are currently seeking to hire an Administrative Assistant to play an essential role in supporting our team and ensuring smooth operations across various departments within the Combatant Craft Division at Carderock on Naval Station Norfolk, VA. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

The position’s job responsibilities and tasks involve (but are not limited to):

• Act as administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Research, quote, source, and procure parts, equipment, and subcontracted services on behalf of contractor and government.
• Monitor transactions, document and maintain current status, and follow-up with vendors - from material quote through final invoice.
• Perform financial data entry functions.
• Perform miscellaneous office management and administrative duties.
• Provide status reports as requested to senior management and customers.
• Assist with visitor control and front desk reception.
• Other duties as assigned.

Work Conditions:

• Work hours are Monday through Friday, 0700 - 1530 or 0830 - 1700 .
• Work will be performed in enclosed buildings, office areas, and industrial warehouse environments.
• Work will include sitting, standing, walking, lifting, and reaching.

Requirements

Education/Experience/Skills:

• High School Diploma or equivalent (Bachelor of Science degree preferred).
• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Committed to Customer Service as a top priority.
• Excellent follow-up skills.
• Ability to perform error-free data entry.
• Experience drafting basic status reports.
• Maintain a professional, helpful and friendly demeanor at all times while on the job.
• Current Driver’s License required; must be able to be insured through company’s vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment.
• U.S. Citizenship required and you must be able to obtain a U.S. Do