Executive Assistant

Please Note: Internal Employees, please access the Career app on the Workday Dashboard homepage to apply for the position.

The University of Massachusetts Global (UMass Global) is a private, nonprofit affiliate of the University of Massachusetts. Accredited by WASC (Western Association of Schools and Colleges), the university offers undergraduate, graduate, credential, and certificate programs designed to be relevant to more than 90 career paths. UMass Global has ranked consistently among the best in the nation by U.S. News and World Report.

At the University of Massachusetts Global, we value the personal health and financial well-being of our employees. With our affordable and flexible benefit packages we aim to provide peace of mind to allow employees to focus on important aspects of their lives. Our benefits include:

Healthcare

Medical, dental, and vision plans - including health and flexible spending accounts - that cover you and your family.

Work-Life Balance

We encourage a healthy work-life balance, that’s why we offer flexible schedules and remote work opportunities. In addition, we provide generous vacation and sick time and 13 paid holidays which includes a winter break.

Financial Protection

For life's unexpected surprises - we provide life and disability insurance, prepaid legal, identity theft, critical illness, accident, and travel assistance. We also have programs to help you manage student debt offered through SAVI. Employees are also eligible for Public Student Loan Forgiveness.

Tuition Remission

We support the educational goals of you and your family by providing tuition discounts at UMass Global and Chapman University.

Wellbeing

24/7 counseling support, through our Employee Assistance Program, and free premium subscription to Calm for you and your dependents! In addition, our Wellness program provides year-round events that bring together our community and promotes employee well-being.

Retirement

Pre-tax and Roth options with a generous match of 6% and additional employer contribution of 3% - totaling 9%!

The Executive Assistant supports the office of Academic Affairs, specifically provides executive level support to the Provost and senior members of the Academic Affairs team. The Executive Assistant manages projects and tasks assigned by the Provost. The Senior Executive Assistant provides high-level executive support to the by conducting research, investigating problems, preparing reports and correspondence, handling information requests, preparing executive presentations, participating, and providing support in selected University committees. The incumbent acts as a central contact between the office of the Provost and others within the University and will prioritize requests and action items, relay urgent information, and take action on the Provosts behalf, when requested.

Remote work from any of the following states – Alabama, Arizona, Georgia, Idaho, Indiana, Minnesota, Nevada, New Hampshire, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Wisconsin.

Recruiting in California and Massachusetts only if position job responsibilities warrant it.

NOTE: unless otherwise indicated, work hours are based on Pacific Time.

The hiring range for this position is $66,560 - $78,952 annually. Offers are determined by a variety of factors, including but not limited to: geographical location, knowledge, skills, years & depth of experience, and equity with internal team members.

Executive Support and Office Management

• Provide day-to-day support to the EVC and other senior members of the Academic Affairs Division, including maintaining the EVC’s calendar and contacts list, arranging & supporting meetings, and making travel arrangements, etc. Set up and maintain confidential files and data files related to budget, staff, contracts, or other related documents. Initiate, track and maintain membership in professional organizations and maintain all vendor/full-time faculty contracts.

• Review and answer correspondence or inquiries relating to the EVC’s office and activities; serve as point person for Academic Affairs communications; Prioritize requests and action items, relay urgent information, and take action to ensure that the office runs smoothly. Conduct research, manage requests and maintain complete and accurate business operation records for the Division. Manage electronic records and scanned documents.

• Provide high-level executive support to the EVC by reviewing basic contract terms specifically full-time faculty contracts, investigating problems, and handling requests for informati