If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Financial Services: Accounts Payable

Salary Range Minimum:

$21.59

Salary Range Maximum:

$34.88

Closing Date:

06/01/2026

Job Details:

Performs technical and moderately complex payroll accounting work, including processing biweekly payroll for all active employees and monthly payroll for retirees. Gathers and verifies payroll data, calculates and enters employee earnings, deductions, and adjustments, and ensures compliance with all applicable laws and City policies. Reviews tax withholdings, manages garnishment and deduction requests, and reconciles payroll data for accuracy and timeliness. Exhibits strong attention to detail, confidentiality, and the ability to analyze and resolve payroll discrepancies independently.
Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classifications by its focus on recurring payroll functions and absence of supervisory responsibility, and from lower classifications by more complex analytical duties and independence in problem solving.

Job Description:

SUMMARY

Performs technical and moderately complex payroll accounting work, including processing biweekly payroll for all active employees and monthly payroll for retirees. Gathers and verifies payroll data, calculates and enters employee earnings, deductions, and adjustments, and ensures compliance with all applicable laws and City policies. Reviews tax withholdings, manages garnishment and deduction requests, and reconciles payroll data for accuracy and timeliness. Exhibits strong attention to detail, confidentiality, and the ability to analyze and resolve payroll discrepancies independently.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classifications by its focus on recurring payroll functions and absence of supervisory responsibility, and from lower classifications by more complex analytical duties and independence in problem solving.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.

ESSENTIAL JOB FUNCTIONS

Processes biweekly payroll for all employees and monthly payroll for retirees in compliance with City policies and Federal and State regulations.

Reviews payroll registers, time reports, and deduction records for accuracy and completeness prior to processing.

Prepares, verifies, and maintains employee tax withholding and deduction data for Federal, State, and local compliance.

Processes and maintains accurate records of garnishments, levies, and other court-ordered deductions.

Forwards payment requests related to wage garnishments and other court-ordered deductions to Accounts Payable for disbursement.

Responds to inquiries from employees and departments regarding pay, leave, deductions, and taxes, and provides timely resolution or clarification.

Assists in reconciling payroll accounts, verifying that wages, deductions, and benefits are correctly posted and reported.

Supports preparation and submission of required payroll-related reports to external agencies, including IRS and State filings.

Participates in audit preparation by compiling payroll data, schedules, and supporting documentation.

Maintains confidentiality of all payroll and personnel-related information in accordance with City policy.

Utilizes Microsoft Excel to create pivot tables, analyze data trends, and prepare payrol