Senior Buyer 105230

The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 105230 Position Title (Classification Title):  Senior Buyer 105230 Working Title:  Procurement Agent Job Summary: Analyze and process requisitions and change orders. Edit and write specifications and determine the method of purchase. Confer with using departments regarding current and future requirements and recommend substitutes through value analysis. Extends invitations to negotiate (ITNs), invitations to bid (ITBs), request for proposal (RFPs), request for information (RFI) and qualifications-based solicitations, as requested by university departments. Evaluates and analyzes bids/proposals to ensure the best value for the University via an open and competitive sourcing process. Review, and utilize government contracts for products and services. Strive to contain costs through the use of cooperative and available government contracts. Assist in the development and implementation of strategies and objectives to ensure departmental goals are met. Assist and administer in the preparation and delivery of workshops and training programs.

Employs advanced critical thinking and writing skills in the development and evaluation of the more complex, invitations to negotiate (ITNs) and requests for proposals (RFPs) and qualifications-based solicitations for commodities and services. Identifies varied sources of commodities and services, evaluates bids, awards contracts, and purchase orders, develops standards for new products or services, maintains contact with vendors, and maintains comprehensive descriptions of available products and current prices. Expedites the ordering and delivery process for commodities or services using automated procurement systems.

Award purchase orders based on the tabulation of quotations received. Attend meetings on campus to represent the Procurement & Contracts department for the University. Prepares or supervises the preparation of formal competitive solicitations. Meet with current and potential vendors.

This position supports the university community in its procurement needs through expertise in solicitation, procurement methods, regulatory requirements, negotiation, and contract skills, and related issues. As part of the Procurement & Contracts team, this position performs other duties and completes various special projects as required. This position is responsible for the entire acquisition process for selected specialized, sophisticated, and technical commodities and services to meet organizational objectives and sourcing strategies to fulfill the university's mission. Acts as an expert resource for knowledge of bidding and contracting concepts, practices, procedures, and regulatory requirements related to public procurement and contracting. Must interpret Federal, State, Board of Governors, and University regulations, laws, and policies and apply same to procurement/spending decisions. Request and maintain certificates of insurance as needed. Processing of JIRA tickets for but not limited to general assistance inquiries, furniture purchases, restricted items, foundation approvals and account set ups. Provides administrative and clerical support to the P&C department when needed. Serves as one of the primary backup for the Program Coordinator, including but not limited to taking the incoming calls for the general Procurement line, sorting mail and distributing Pcards. Performs other duties and completes various special projects as assigned by the P&C Asst. Director & Director. Department Procurement and Contracts FLSA: Exempt Minimum Qualifications: An associates degree in an appropriate area of specialization and five years of appropriate experience; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or a masters degree in an appropriate area of specialization. Position Qualifications: A B