Assistant Property Manager (Commercial Properties)

Bradley Company is a team of experienced and talented commercial real estate professionals.  We serve the brokerage, property management, and facility maintenance needs of commercial and multi-family clients. With a company history that began in 1978, we have more than 300 professionals serving Indiana, Michigan, and Ohio.

Bradley Company actively invests in our professionals and their growth.  We are guided by our core values: entrepreneurial, collaborative, integrity, and champion. Our purpose is to build partnerships, improve communities and change lives. 

Overview 

The Assistant Property Manager (APM) plays a critical role in supporting the day-to-day operations and financial performance of Bradley Company’s commercial real estate portfolio, including office, industrial, and retail assets. Acting as a trusted partner to the Property Manager, this position ensures tenant satisfaction, vendor accountability, and accurate financial management. The APM serves as a key point of contact for tenants and vendors, assists with budgeting and reporting, and helps deliver operational excellence across assigned properties. 

Location: Indianapolis, IN

Reports to: Managing Director (CAS) 

Key Responsibilities 

Tenant & Client Relations 

• Serve as a primary point of contact for tenant inquiries, service requests, and lease questions 

• Coordinate tenant move-ins/outs, ensuring smooth transitions and positive experiences 

• Support tenant engagement and client satisfaction initiatives through communications, events, and feedback initiatives 

Property Operations & Vendor Oversight:  

• Oversee daily building operations, including inspections, maintenance coordination, and service provider performance 

• Ensure properties meet quality, safety, and compliance standards 

• Manage vendor contracts, Certificates of Insurance, and bid processes 

• Conduct regular site inspections and document findings 

• Assist with emergency preparedness, life safety programs, and OSHA compliance for assigned properties 

• Support the coordination of tenant improvement projects and capital repairs, monitoring progress and ensuring alignment with budget, lease, and client standards 

Financial Management & Reporting: 

• Assist with rent collection, accounts receivable, and monitoring delinquent accounts 

• Process tenant bill-backs, vendor invoices, and purchase orders 

• Contribute to annual operating budgets, CAM reconciliations, and monthly ownership reports 

• Review and analyze property financial performance to identify cost-savings and efficiencies 

Lease Administration & Compliance: 

• Maintain accurate lease abstracts and property records 

• Partner with Property Manager to enforce lease provisions while balancing client/tenant relationship management 

• Review and audit lease abstracts to ensure accuracy of rent escalations, options, renewals, and obligations 

• Ensure compliance with tenant and vendor insurance requirements 

• Assist in preparing legal notices, contracts, and agreements as directed 

Performs other duties and responsibilities as assigned to support business needs and contribute to team success.  

Qualifications 

Education & Experience 

• High school diploma or GED required; Ba