Executive Administrative Assistant, Chief Quality Officer

Overview

Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 
• Student Loan Repayment Assistance & Reimbursement Programs 
• Family-focused benefits  
• Wellness incentives 
• Ongoing mentorship, development, and leadership programs  
• And more 

Work Location: Atlanta, GA

Description

• Under limited supervision, provides advanced administrative and executive support to C-Suite leaders.
• This position requires excellent judgment, discretion, and organizational skills to manage executive priorities, coordinate complex schedules, and ensure effective communication with internal and external stakeholders.
• The Administrative Assistant serves as a trusted partner to executive leadership, supporting the success of organizational goals and initiatives.

Executive Support

Manage complex and dynamic calendars, including scheduling meetings, resolving conflicts, and prioritizing appointments

Coordinate travel arrangements, including logistics, itineraries, and expense processing

Prepare agendas, materials, presentations, and follow-up documentation for executive meetings

Anticipate executive needs and proactively manage priorities to ensure smooth day-to-day operations

Communication & Liaison

Serve as the primary point of contact for executives, screening inquiries and requests while ensuring timely and accurate responses

Draft, edit, and proofread correspondence, presentations, and reports on behalf of the executive(s)

Represent the executive office with professionalism and discretion in interactions with senior leaders, board members, and external stakeholders

Confidentiality & Information Management

Handle highly sensitive and confidential information related to personnel, strategy, and operations with discretion

Develop and maintain efficient filing systems, records, and workflows to ensure accuracy and accessibility of executive information

Project & Process Support

Support special initiatives and projects by tracking deadlines, coordinating deliverables, and monitoring progress

Identify opportunities to streamline administrative processes and recommend improvements for efficiency

Assist in preparation and coordination of executive-level events, meetings, and organizational functions

Leadership & Office Coordination

Provide guidance and direction to other administrative staff supporting executive offices, ensuring consistent practices and service delivery

Coordinate with other administrative professionals to align workflows across departments and executives

May serve as a spokesperson or representative for departmental inquiries, as appropriate

• Additional Duties as Assigned
• Travel: Some travel between operating units may be required
• Work Type: On-Site Employee

Minimum Required Qualifications:

• Education / Experience: Bachelor's degree in business administration, communications, or a related field
• OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree
• If Bachelor's, 3 years office administration, senior secretarial or related experience

 

Knowledge, skills, and abilities (required):

• Experience with PC software applications
• Ability to type 60 wpm
• Exceptional written, verbal, and interpersonal communication skills
• Strong organizational skills with the ability to manage multiple priorities under tight deadlines
• High level of discretion, integrity, and professionalism
• Ability to exercise independent judgment and make decisions within established guidelines

JOIN OUR TEAM TODAY! Emory Healthcare (EHC), part of Emory University (EUV), is the most comprehensive academic health system in Georgia and the first and only in Georgia with a Magnet® designated ambulatory practice. We are made up of 11 hospitals-4 Magnet® designated, the Emory Clinic, and more than 425 provider locations. The Emory Healthcare Network, established in 2011, is the largest clinically integrated network in Georgia, with more than 3,450 physicians concentrating in 70 different subspecialties. 

Additio