Director, Faculty Affairs

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The Director, Faculty Affairs supports the Vice Provost for Faculty Affairs and the Associate Provost for Faculty Development with the daily management of processes, systems and files relating to on-boarding, reappointment and retirement of faculty. Reporting to the Vice Provost for Faculty Affairs, this position executes all duties in strict confidence and must be able to deal tactfully and persuasively with others on sensitive issues, analyzing unique and complex problems, and developing creative solutions.

Key responsibilities include supporting faculty pay, onboarding and retirement contracts, assisting with hiring and promotion and tenure, and leading process improvement initiatives for the OFA. The Director engages with the Vice Provost for Faculty Affairs, the Associate Provost for Faculty Development, and with deans, chairs, and other key stakeholders to ensure that the faculty experience is conducive to academic excellence.  The Director is the main point of contact for the Faculty Affairs Liaison from the Miller School of Medicine. 

Specific responsibilities include:

Professional Development:

• Supports Associate Provost for Faculty Development in the development and implementation of programs to aid faculty professional development and retention.
• Oversees and executes ongoing special projects such as the development of webinars that support the faculty life cycle, and special meetings hosted by the OFA.
• Coordinates ongoing small-group educational initiatives with other faculty affairs or HR personnel on an inter-campus basis. Holds training sessions and workshops as needed.

Faculty Employment Lifecycle:

• Oversees onboarding activities for new faculty including faculty appointments.
• Oversees the verification of all faculty work authorization status (I-9) and records retention in compliance with Federal law.
• Prepares correspondence pertaining to faculty appointments and transactions.
• Prepares and issues faculty contracts and coordinates information on notification of intention to rehire non-tenured faculty.
• Develops and implements programs to aid effective faculty recruitment and retention strategies in alignment with University goals and priorities.
• Implements the termination process for faculty (layoffs, resignations and retirements), ensuring that appropriate notice, documentation, and consultation with appropriate authorities has taken place. Provides resources and support to departing faculty.
• In collaboration with the Vice Provost for Faculty Affairs and General Counsel, drafts retirement and special agreements/contract. Oversees implementation of terms of confidential retirement agreements and special contracts in conjunction with Office of General Counsel.
• Serves as the point of contact for emeritus requests and facilitates the review process. Oversees OFA support of Emeritus and Retired Faculty.
• Assists the Vice Provost in managing salary review and appeals.
• Reviews and process Coral Gables and Rosenstiel Schools requests for courtesy appointments, including International Scholar/Exchange Visitors (form DS-2019).
• Reviews and processes faculty secondary appointments for Provost/Vice Provost signature, for all campuses.
• Coordinates the 9/12-month payroll option.
• Coordinates with the UM Immigration Services, outside immigration counsel, and appropriate school and departmental administrators to ensure that all immigration procedures are handled in compliance with U.S. Government regulations and procedures, as well as internal University procedures, with particular emphasis on H-1B visas and Permanent Residency petitions. Screens applications for University sponsorship.

Employee Relations:

• Serves as the Deputy Title IX Coordinator for faculty. Responsible for reviewing Title IX complaints and allegations that involve faculty and directing them to the appropriate investigative unit; responsible for reviewing grievances in partnership with the Vice Provost and for planning, conducting, and communicating results of investigations into alleged faculty misconduct.
• Acts as a liaison between faculty members and the Vi