Conference and Event Services Coordinator- (Event Conference Planner II, Range 1) - HDCS Housing, Dining and Conference Services

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Conference and Event Services Coordinator

Positions Available

1

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Housing, Dining & Conference Services

Appointment Type

This is a one-year probationary appointment.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday 9:00 AM-6:00 PM

Anticipated Hiring Range

$4,617.00-4,900.00/monthly ($55,404.00-$58,800.00/annually)

Salary is commensurate with experience.

Position Summary

Working in a team environment and led by the Senior Conference & Event Services Specialist, it is the primary responsibility of the Conference & Event Services Coordinator to plan, promote, administer & organize the business for Conference & Event Services (CES) department and the division of Housing, Dining, & Conference Services (HDCS). All work and responsibilities entail ensuring that contractual obligations are met and superior customer service is provided while striving to meet financial goals.

 

Position Information

ADMINISTRATIVE

• Administer the day-to-day operations of the summer conference program, guest suite program, external events hosted at SF State, and film permitting. Monitor all in-house activities related to events, maintaining close contact with clients and facility and service staff to ensure the success of all CES programs.
• Ensure that the State of California, CSU, and University fire, liability and alcohol regulations are met for each event contracted by CES. Collaborate with University Police, Residential Life, Risk Management and other as appropriate to maintain adherence to applicable policies and procedures, including care of minors, security, crowd control and alcohol policies.
• Analyze, evaluate, develop and implement procedures and solutions to improve CES programs. Participate in and keep abreast of professional organizations relevant to event planning in order to increase knowledge and professional development.
• Liaison with campus partners including Facilities Services, Information Technology Services, Residence Life, Employee & Family Housing, and Dining Services to ensure contract adherence.
• Provide additional support to other campus departments in the planning and execution of large-scale campus events including, but not limited to: graduations, Commencement, move-ins and move-outs, etc.
• Work with HDCS’ Financial Services department to ensure proper and timely invoicing of CES clients.