Senior Administrative Assistant

Reporting directly to the Director of Operations, the Senior Administrative Assistant provides vital administrative support to the Swedish Ballard Leadership team and the Ballard hospital campus. This role supports one to two key executives and plays an essential part in ensuring smooth, efficient daily operations.

In this position, you will manage a broad range of administrative responsibilities that require strong judgment, organizational excellence, and a high degree of confidentiality. You will serve as a primary point of contact and liaison, building positive relationships with senior leaders, caregivers, physicians, and external partners. The role requires the ability to work independently, anticipate needs, and operate with minimal supervision.

This position also requires comfort working alone in the office at times, ensuring smooth operations, maintaining professionalism, and providing consistent support even when other team members or leaders are not on site.

You may also provide shared support for fellow administrative team members to ensure consistent service. This position requires on site presence more than 50% of the time.

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Ballard and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Coursework/Training: Graduate of a Secretarial Program or college level coursework and equivalent work experience
• 3 years of job related experience including responsible administrative work supporting a high level executive in a major organization

Preferred Qualifications:

• Associate's Degree
• Health Care experience

Why Join Providence Swedish? 

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security.  We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
Posted are the minimum and the maximum wage rates on the wage range for this position.  The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.