Admin Asst - School of Nursing

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Program Support

• Professionally adjust daily time management to fulfill duties within deadline parameters.
• Many duties related to event planning, student data base management, and Primary Designated School Official for the Independence campus location take substantial time commitment and will be included in time management strategies employed by the Undergraduate Nursing Program Administrative Assistant.
• If contacted about student or undergraduate personnel family or personal emergencies, promptly locate undergraduate nursing personnel and/or students in class or clinical to communicate information. Perform undergraduate program duties as directed by Undergraduate Nursing Assistant/Associate Dean and/or Dean as needed.
• Perform the role of Primary Designated School Official (PDSO) for Homeland Security for international students on the Independence campus by fulfilling duties that include but are not limited to:
  • Ensuring that information related to Graceland School of Nursing F-l international students is reliable, accurate, and processed prior to expiration deadlines as needed.
  • Ensuring that personal duties and documentation necessary to retain the PDSO position are completed and processed prior to expiration deadlines every 2 years.
  • Attend training seminars as needed to learn processes, regulations, and systems related to the PDSO role, SEVIS for example, as approved by the Undergraduate Nursing Associate Dean.
• Coordinate as needed with MOKAN faculty representative to ensure accurate tracking, safeguarding, and management of Health Record Management System portal compliance by processing information and performing duties that include but are not limited to:
  • Immunizations, background checks, clinical orientation exam, and drug screening for undergraduate nursing students and faculty.
  • Communicate with clinical coordinators, faculty, and clinical site personnel regarding deadlines and needs related to Health Record Management System information.
• Appropriately use Graceland credit card to purchase items that support the undergraduate nursing program and student activities while remaining within budget parameters and promptly processing invoices to Lamoni accounts payable.
• Assist other department members and perform duties related to planning and facilitating annual Graceland events that include but are not limited to:
  •  the Nursing Recognition Ceremony,
  •  Graduation of all students on the independence campus,
  •  Student Orientation, 
  • Open House, 
  • Day of Giving, 
  • Flu Clinic, 
  • STTI luncheon and induction, 
  •  Duties may include but are not limited to booking site spaces, arranging for food orders and delivery, materials printing, and distribution, answering student/parent/faculty questions, facilitating set up and tear down, and archiving appropriate event items. 
• Provide good customer service as needed to students, parents, and vendors regarding undergraduate nursing program events.
• Maintain accurate and secure archives of accreditation materials, learning materials, student advisee files, student signature forms, and/or other student records as needed.
• Take monthly meeting minutes for UAC, send for approval within 1 week of the meeting, and post approved minutes to MyGraceland.
• Create and distribute documents as needed to nursing students, staff, and/or other personnel regarding undergraduate nursing information that includes but is not limited to schedules, name/number listings, House Council Member list, list of advisor/advisees, and clinical group assignments.
• Notify the Graceland undergraduate nursing student registrar of CARS data base information changes as needed.
• When the Admissions Team is out of the office, provide assistance to individuals inquiring about the nursing program by performing duties that could include answering phones, answering questions, and providing site tours.
• Regularly communicate with the Admissions Team for undergraduate nursing students. *Register and withdraw all BSN-RN students in/out of courses each semester.

Communicate with Financial Aid personnel and Student Account Advisor regarding information related to student accounts, scholarship information, student fees, tuition tracking, and reporting for international students.

• Schedule virtual EMS classroom calendars to reserve classrooms for course sessions/times, department/campus meetings, exams, and activities as needed.

Faculty Support

• Support undergraduate nursing personnel as needed with tasks that include but are not limited to:
  • Clinical site communication, updating credentialing and Health Record Ma