Construction Administrator & Billeting Specialist

The future you want is within reach.

 

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

 

At PCL, your personal and professional growth is our passion. We are seeking a highly organized and resourceful Construction Administator & Billeting Specialist to join our team. This role is on a rotational schedule (two weeks on, two weeks off) on the North Slope of Alaska. The ideal candidate is a masterful communicator who excels at connecting departments, fostering collaboration, and identifying synergies between teams. They will play a key role in developing systems to enhance organizational efficiency, supporting employees with questions, and ensuring a seamless onboarding experience for new hires. This candidate must demonstrate the initiative to manage their time efficiently, ensuring deadlines are met while maintaining high-quality standards.

 

Here's how a Construction Administrator & Billeting Specialist contributes to our team:

Responsibilities

Communication & Relationship Building:

• Serve as the primary point of contact for employee concerns, such as addressing questions about pay, flight/camp logistics, schedules, etc.

• Be resourceful in finding answers for employee questions and project concerns, then diligent in following through on solutions.

• Connect teams and departments to foster collaboration and identify opportunities for synergy and process improvement.

• Provide timely follow-ups to employees to ensure their concerns are resolved and feedback is shared with relevant stakeholders.
   

Project Support:

• Manage the billeting process for project, including coordinating with partners and subcontractors.

• Develop, implement, and maintain systems to improve HR processes and administrative workflows, ensuring consistent communication and organization across all teams.

• Partner with the recruiting department to virtually onboard and communicate with new employees; including assuring completion of onboarding paperwork such as project handbooks, direct deposit forms, and I-9 (E-verify) documentation for new hires.

• Maintain and organize employee records in company databases, confirm and follow up on logistics schedules, and retain/communicate other essential documentation.

• Assist accounting and payroll functions with records and other administrative tasks as necessary.

• Partnering with HSE to coordinate and deliver new-hire orientation to new craft upon their arrival to the North Slope.

• Provide regular updates and communication to district office staff regarding project activities.

• Act as an on-site resource for employees, fostering collaboration and supporting teams in aligning their efforts to meet organizational goals.

• Various administrative administrative/office manager type responsibilities such as ordering supplies, managing mail distribution and shipping/receiving packages, coordinating meetings and events, answering phone calls, preparing and editing presentations or materials for project and district management.

•  Point of contact for all camp/housing needs.

Qualifications

• Exceptional Communication Skills: Proven ability to communicate effectively (verbal and written, remote and face-to-face) with diverse groups, including craft labor, management, and external clients, while fostering strong working relationships.

• Organizational Expertise: Strong track record of managing multiple projects and maintaining an organized system.

• Bridge Builder: Demonstrated ability to connect departments, facilitate alignment, and create a collaborative work environment.

• Resourcefulness: Ability to independently research and solve problems while keeping employees informed.

• Ability to Self-Manage and Prioritize: possess strong self-management skills, with the ability to work independently and stay organized in a dynamic environment.  

• Previous experience in HR, administration, or related roles is highly preferred.

• Ability to adapt to changing situations. 

• Ability to act with discretion when handling confidential information. 

• Ability to effectively handle difficult situations and remain calm under pressure. 

• Ability to develop and maintain effective stakeholder relationships.