Internship – Administrative assistant intern for European tenders

About this job

We seek to appoint an administrative assistant intern for European tenders to join the Business Development/Operations team. The selected candidate will gain first-hand insights in European tenders’ preparation and business development processes. Knowledge of English in working proficiency as well as strong organisational skills are a requirement. Possibility to develop a career in Business Development activities.

Your profile

• Recently finalised university education or in the last months of a Master programme, 
• Strong attention to detail; 
• Strong organisational skills;
• Capacity to understand and set priorities;
• Positive attitude towards liaising with different stakeholders (i.e. companies, universities, associations, high-level experts, etc);
• Ability to deliver “client-ready” work;
• Good coordination and communication skills;
• Proficiency in Excel and Word;
• Full proficiency of English in speaking and writing mandatory. Knowledge of any other EU language is a plus;
• Ability to work independently and in teams as well as under tight deadlines;
• Willingness to learn about new topics, and gain new skills;
• Knowledge of European tenders process is a plus;
• Knowledge of business development aspects is a plus.

Applicants should have the EU citizenship or a valid work permit to apply.

Your responsibilities

The intern's core task will be the support in ongoing proposals preparration, including:

• Assist with the administrative aspects of ongoing call for tender:
  • Following up on the administrative matters with the partners and the experts; 
  • Supporting in collection of documents and information;
• Monitoring the timely delivery of the administrative documents; 
• Monitor deadlines and follow-up on the finalization and submission of tenders to the client ;
• Ensuring compliance with company procedures, protocols and systems;
• Managing the Teams/SharePoint site including the filing of the documents and access management; 
• Assist with identifying and pursuing opportunities in new and existing markets;
• Assist the other members of the team with administrative tasks as needed. 

Our offer

The successful candidate will work as a paid intern in our Brussels office. The role provides the opportunity to gain experience in working with European proposals and develop knowledge in Business Development. 
We are an equal opportunities employer and welcome applications from all suitably qualified persons with a residency and work permit in Belgium.

Interested? Apply directly

Please apply directly online.

For any questions on the recruitment process, please contact recruitment_be@technopolis-group.com (Reference BD062024)