Assistant Division Business Manager

Division 3 Assistant Division Business Manager

The Air, Missile, and Maritime Defense Technology Division focuses on helping to defend our nation, deployed forces, and allies. Our activities include developing and assisting integrated systems for defense against missiles and other threats. This is accomplished through six broad technical groups: Advanced Concepts and Technologies; Advanced Sensor Systems and Test beds; Advanced Undersea Systems and Technology; Integrated Missile Defense Technology; Interceptor and Sensor Technology; and Systems and Architecture.

Responsibilities

The Assistant Division Business Manager is an integral member of the Air, Missile and Maritime Defense Technology management. The candidate will perform a wide range of business management tasks in support of the Division Business Manager and the Division Office. Responsibilities will include management of Division’s DoD portfolio collaborating with the Division Business Manager as well as day-to-day administrative operations, focusing on financial reporting and analysis.  In support of the nine Business Managers within the six technical groups of the Division, the candidate is expected to provide mentorship and continued collaboration.

Critical to the role, the candidate will collaborate directly with the Division Office on the strategic direction of the Division. This includes a holistic forward-looking approach to funding management and Division priorities.  An expectation of the role is to work with the Division Business Manager to support the technical groups in aligning the goals of each group to the overall Division strategy.

Additional Responsibilities

Additional responsibilities include participation in Laboratory wide initiatives that directly impact the business operations. This participation is often in the form of working groups, evaluation teams, and test environments. The candidate is encouraged to establish a strong network throughout the Laboratory ranging from fellow Assistant Division Business Managers to service departments such as Finance and Contracts.

Job Description

Financial Analysis and Reporting

• High level management of anticipated funding to include group updates and projections relative to Division targets and carryforward
• Actively track and assist technical group Business Managers with ceiling management at the program and group level
• Leverage Transfer to Industry when applicable as part of ceiling management
• Daily tracking and communication of direct sponsor funding amongst Air Force, Sponsors, Finance, and technical group Business Managers
• Validate merit of information and/or results, addressing and communicating anomalies
• Subject matter expert in searching, extracting, and compiling interrelationships amongst financial data
• Update and develop templates and tools to assist with budget forecasting as well as comparing planned and actual expenses
• Analyze weekly financial updates for Steering, providing a read ahead with explanations to potential questions
• Collaborate with Division Office, technical group Business Managers, and Finance on all end of fiscal year activities
• Assist with annual Project Work Statement for one of the largest sponsors within the Division

Job Description cont.

Procurement

• Serve as the primary reviewer and approver for all Division procurement activities 
• Collaborate with technical group Business Managers to actively facilitate complex and major procurements
• Review and edit Statements of Work (SOW) and Memos of Justification (MOJ) serving as the primary liaison to the Contracting Services Department
• Collaborate with Property to review, edit, and approve Fabrication Task memos for the Division
• Facilitate Pcard program at the Division level by approving Pcard requests and collaborating with the technical group Business Managers on timely verification of all transitions
• Facilitate approval of unallowable procurements such as field test supplies with Finance and Contracts

Job Description cont.

Personnel Management

• Provide mentorship to the technical group Business Managers in varying capacities
• Serve as a liaison of the technical group Business Managers to service departments, and other Divisions
• Understands and advises technical group Business Managers on impact to STE and ceiling calculations
• Capable of supporting Division-wide STE and ceiling projections and reporting
• Responsible for coordinating all international travel within the Division
• Assist the Division Logistics Coordinator with planning and forecasting attrition, new hires, and internal transfers
• Actively participate in goal setting meetings and annual performance re