LPE Administrative Assistant

Description

TITLE:                        Administrative Assistant 

REPORTS TO:           Facilities Manager 

CLASSIFICATION:    Full Time, 1.0 FTE, Non-Exempt

LOCATION:               On-site at Latino Network’s La Plaza Esperanza - 16515 SE Oak St., Portland, OR, 97233

                                    Schedule: Monday through Friday 8:30 am -4:30 pm

COMPENSATION:   $20-$23 per hour, depending on experience (DOE)

ORGANIZATION BACKGROUND

Latino Network’s mission is to provide transformative opportunities, services, and advocacy for the education, leadership, and civic engagement of our youth, families, and communities. Our work springs from the core belief in Latino community self-determination that is, the ability of community members to participate meaningfully in the decisions that affect their lives and the lives of their families. We actively partner across a variety of city, county, state, and community organizations to deliver training and support, a wide range of services, as well as influence policy.

BENEFITS & PERKS

Latino Network provides a generous benefits package that includes:

• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA - Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match 
• Employee Assistance Program
• Employer sponsored Life, AD&D, and Long-Term Disability Insurance
• Paid Leave (Vacation, Sick, Sabbatical)
• Self - Care perks
• Team and family events

CANDIDATE PROFILE

Latino Network seeks a bilingual, mission-driven professional with bicultural proficiency and a customer service approach to provide building operations and administrative support. This is a roll-up-your-sleeves position with the capacity to support our work and mission to positively transform the lives of Latino youth and their families. If you are caring, resourceful, people and outcomes-oriented then Latino Network is the place for you. The ideal candidate for this role will have customer service and/or administrative operations support experience and find purpose in supporting an organization’s community centered day to day operations.

POSITION DESCRIPTION

The LPE Administrative Assistant will provide reception and general operational administrative support to ensure smooth and efficient day-to-day functions. This role carries out varied and complex clerical, technical and routine duties. This is a highly visible role that serves as a first point contact greeting and guiding visitors and new and existing personnel in the building by performing the following duties.

Onsite Meeting Support:

• Assists with in-person coordination and logistical planning of All Staff meetings and events, Admin Operations team meetings, and the Agency’s annual Inservice, as needed.
• Assists with onsite meeting AV support in each of our meeting spaces, and continuous support throughout meeting/event time frame 
• Supports the building’s calendars for reservable spaces including multipurpose rooms, and assists with showing staff how to schedule  meetings and appointments as needed.
• Supports physically rearranging furniture in meeting rooms and spaces, including but not limited to, tables, chairs, dividing wall, and ensuring that it goes in reset position. 

Operational Ongoing Tasks: 

• Assists Agency Operations with orders such as office supplies, staff badges, and access cards as needed.
• Supports communication with building vendors (i.e. janitorial, landscaping, maintenance) as needed in collaboration and consultation with Supervisor and Director as needed.
• Conducts and assists with projects independently as assigned, prioritizing tasks to meet deadlines while maintaining accuracy and high attention to detail.
• Cross train and provide coverage to other Admin/Operations roles as needed
• Assists with filing maintenance and projects as assigned.
• Assists with editing, updating and translating staff communications as needed: English to Spanish.
• Coordinating and communicating closure of any meeting spaces/rooms that are out of order  

Reception related duties: 

• Answers main line incoming calls, assists with routing voicemail and general agency emails to the relevant parties.
• Leads front of building reception support at La Plaza Esperanza by greeting and welcoming staff, program participants, visitors and ensuring sign in and out procedures are being followed. 
• Triage, connect, and redirect program participants to the Latino Network staff and