Administrative Coordinator - AZ

Job DetailsJob Location: ATS Office - Chandler, AZ 85225Salary Range: $20.00 - $22.00 HourlyJob Summary:

Provides administrative support to both billing and payroll departments, through daily interaction with managers, supervisors, employees, and customers. Enters weekly employee time sheet data in job cost system, tracks and bills material related expenses, and also assists with processing travel advance requests and related expense reports when required.

Essential Functions:

Enter weekly employee time sheet data into job cost system
Track and bill travel and material expenses to customers using our invoicing system
Create and generate customer invoices
Build and maintain related electronic files
Assist with travel related advances and expense reports as required or requested
General office duties including answering telephone, scanning/faxing documents, preparing correspondences, etc.
Evaluates and recommends methods of enhancing/improving current processes and procedures
Performs additional duties as requested by management

Key Responsibilities:

Contributes to a positive work environment and promote overall team effort
Focuses on meeting and exceeding Kett expectations
Relies on experience and judgment to plan and accomplish goals
Responsibilities involve a definite degree of skill, accuracy and cooperation
Possess a thorough understanding of Kett and customer policies and procedures and Kett’s Vision and Values
Ability to enter complete concise and accurate data in various systems
Promote safety awareness and assure compliance with all safety practices
Communication skills, verbal and written, are a priority

QualificationsJob Requirements:

Education: High school diploma or GED equivalent. Associates degree or at least four years related work experience in an office environment performing data entry and billing functions.
Skills/Experience: Proficient in MS Office – Word and Excel, and Nitro Pro(Adobe). Good verbal and written communication skills are a priority. Ability to enter data in a timely and accurate manner.
Physical Requirements: Must be able to lift up to 50 pounds. Job requires sitting, standing, and bending for approximately 6 – 8 hours on a daily basis. Must be able to handle daily pressures and stress-related conditions.

Critical Skills:

Customer Relations- Develops positive relations with customers and assures that services are provided in a manner that creates enthusiastic customer support.
Employee Relations- Develop positive relations with team leaders and employees, provides recognition, and shows appreciation in a manner that meets individual needs and creates a high degree of trust and satisfaction
Safety- Educates and creates awareness of safety programs and practices in promotion high safety standards
Result Oriented- Accomplishes performance targets established by Kett and the customer
Problem Solving- Requires solving a variety of problems inherent in providing contract services and contract employees including employee problems, service problems, customer problems, etc. in a manner that maintains a high level of satisfaction by the employee, the customer, and Kett
Communications- Provides information and receive feedback in a manner that supports employee and customer involvement and satisfaction
Dependability- Display ability to successfully and satisfactorily complete assigned tasks.
Cooperation- Exhibit characteristics of an effective team member focused on a common goal, promotes the development of like qualities in others
Initiative and Resourcefulness- Possesses incentive to take effective action, anticipate needs and perform in accordance to resources provided
Flexibility- Must be willing and able to expand the scope of responsibilities as dependent upon requirements of the business environment
Commitment- Able to accept assigned tasks with a quality result as an objective
Dedication- Demonstrates the ability to consistently perform all responsibilities with integrity
Role Model- Serve as an example for Kett’s Vision and Values