Executive Assistant, Operations & Office Administrator

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. 

We're on the lookout for a dynamic and highly organized Executive Assistant / Office Administrator to join our vibrant team! This person will play an exciting, multifaceted role, providing crucial administrative support for Chief Financial Officer (CFO) & Chief Marketing Officer (CMO) while spearheading special projects under the guidance of our leadership. Based in our Los Angeles office, you'll be at the forefront, supporting C-Suite executives and overseeing day-to-day office operations, fostering a positive office culture, and cultivating an environment where cross-collaboration thrives. Reporting directly to the Chief of Staff, we're seeking someone with top-notch communication skills, an eye for detail, reliable follow-through, and ability to juggle multiple priorities and handle confidential matters with the utmost discretion is essential.

What you will do:

• Provide high-level administrative support to the CFO and CMO, including complex calendar management, meeting scheduling, travel coordination, and facilitating cross-functional communication.
• Serve as a primary point of contact, screening and prioritizing incoming communications while handling sensitive information with discretion.
• Prepare and organize materials for meetings, presentations, and reports.
• Manage and reconcile expense reports, ensuring alignment with company policies and procedures.
• Expertly manage and optimize calendars and travel, proactively resolving scheduling conflicts.
• Plan and coordinate meetings, including preparing agendas, taking minutes, and tracking follow-up on action items.
• Handle highly sensitive and confidential information with the utmost professionalism and discretion.
• Ensure a well-organized and efficient office environment to support daily operations, shipping/receivables, and vendor management. 
• Support the coordination of office events, meetings, and team activities.
• Serve as the primary point of contact for all general office inquiries and requests.

This is an office based role in Los Angeles, CA

Requirements

We would love to have you on our team if you have:

• 5+ years of experience providing executive support to senior-level executives, preferably in a fast-paced environment. Office Management experience is a plus! 
• Proven ability to manage complex calendars, travel arrangements, and expense reports.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to prioritize tasks effectively.  
• Proficiency in G-Suite
• Ability to work independently and as part of Oura’s administration team.
• Strong problem-solving skills and a proactive approach.
• Ability to maintain confidentiality and handle sensitive information.
• Must be based in the Los Angeles area.

Benefits

At Oura, we care about you and your well-being. Everyone here at Oura has a ring of their own and we are continually looking to improve employee health.

What we offer:

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave

Oura takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

• Region 1: $108,000 - $135,000

A recruiter can determine your zones/tiers based on your US location.