Administrative Professional

Job Description

Why join us?

We are hiring! AtkinsRéalis is seeking an Administrative Professional to join our Houston, TX office.

About Us:

AtkinsRéalis is one of the world’s most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• To perform this role successfully, the candidate will be responsible for but not limited to the following:
• Receptionist. 
• Manage fleet for deliveries. 
• Send and receive shipments. 
• Database entry. 
• Set up folders and standard documents for fee proposals. 
• Proposal creation with instructions from project manager. 
• Creation of excel reports from data base information. 
• Preparation of various reports/letters/specifications with instruction from staff. 
• Preparation of meeting minutes. 
• Reception duties. 
• Submit IT requests. 
• Open and distribute incoming mail and manage stamp machine. 
• Manage incoming and outgoing couriers. 
• Manage boardroom booking for meetings, and order food for meetings when necessary. 
• Maintain and update vacation schedule. 
• Manage shop drawing process, register and save and stamp shop drawings coming in and out and distribute back to contractors. 
• Coordinate repairs for building and equipment – call in service personnel when required. 
• Manage staff cell phone replacement requests. 
• Order office supplies when needed. 
• Participate in Health and Safety committee, prepare meeting minutes and office reviews. 
• Assist in creation of staff CVs, Project fact sheets and proposals, under direction of the Proposal Coordinator. 
• Back up for other admin staff when on vacation. 
• Miscellaneous admin tasks as required.

What will you contribute?

• Minimum of 3 years administrative experience with good communication skills. 
• Proficient at WORD, Excel, and PowerPoint. 
• Detail oriented.  
• Experience working in an engineering office would be an asset. 
• Good writing skills for minor editing tasks. 
• Ability to multi-task and work in a fast-paced environment. 

What we offer at AtkinsRéalis:

At AtkinsRéalis, you will enjoy a robust rewards package which includes:

• Opportunity to work on various projects of various sizes.
• Competitive salary.
• Flexible work schedules.
• Group Insurance.
• Retirement Savings Plan with employer match.
• Employee Assistance Program (EAP).
• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program.

If this sounds like you and you would like to expand your career with us, apply today!

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Vet/Disability.

Please review AtkinsRéalis Equal Opportunity Statement here:

https://careers.atkinsrealis.com/equal-opportunities-statement

AtkinsRéalis cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.atkinsrealis.com/recruitment-agencies