Administrative Coordinator II

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Administrative Coordinator II position is in the Facilities Engineering Division of the Fred Hutchinson Cancer Center. This position provides support to the Administrative Manager and Administrative Assistant for the Engineering shift schedule, requisitions, campus maintenance walks, and special projects. This position serves as a backup to the Administrative Assistant.

Responsibilities

Coordinator Responsibilities:

• Facilities Engineering Administrative Support: Serve as backup to Admin. Asst. for Schedule coverage and maintenance. When required, ensure all shifts have adequate coverage and email Operating Engineers for coverage as needed. In October, alongside Admin. Assistant, create new Schedule for subsequent year, including finding coverage for all holidays and shift coverage for weekend rotations. Familiarize yourself with Union Contract requirements for hours worked, overtime, etc. Report any discrepancies to the Administrative Manager for review. Assist with creating and submitting requisitions when requested.
• Campus Maintenance and Beautification: On a monthly basis walk various areas of campus to identify locations that need attention for campus beautification. Identify areas either outside or inside the buildings that need either Engineering or vendor attention (window washing, improper lighting, painting, carpet repair, etc.). For the Clinics, work alongside the Compliance Manager for pre-Environment Of Care walks to identify potential areas that need attention. Once identified work with Administrative Manager to determine next steps.
• Special Projects Coordination: Admin. Manager will work with Supervisors and Leads to identify projects and/or work order requests that will need more information. Once identified, assist Supervisors and Leads on obtaining project information. Coordinate with vendors and various Hutch employees/departments for onsite work that may affect daily operations. Includes but is not limited to communication on logistics, signage, email notifications, access, etc. Assist Planner/Schedulers with special projects such as annual shutdowns and specialized shutdowns.

 Administrative Responsibilities:

• Answer phones and dispatch OEs as necessary from 7:00 AM-8:30 AM.
• Assist in creating SOPs for Engineering department as needed. This will be at the request of the Admin. Manager when Supervisor requires assistance.
• Champion Fred Hutch values through words and actions.

 

• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Valid Washington State driver’s license or ID or the ability to obtain one.
• Good people skills and ability to communicate clearly both verbally and in writing. Individual must be detail oriented.
• Ability to represent the Department at high levels across Fred Hutch. 
• Strong computer skills; proficiency in Microsoft Office.

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