DOC East Moline Record Office Unit Office Associate

Position Title: Office Associate

​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 03/06/2025 11:59 p.m.
Salary: Anticipated Starting Salary $4,003/month; CBA Applies; Full Range: $4,003 - $5,256/month
Job Type: Salaried
Category: Full Time 
County: Rock Island
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  44784 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

East Moline Correctional Center is seeking a motivated, detail-oriented individual to serve as an Office Associate to add to our Record Office team.  In this role you will be responsible for complex calculations for individuals in custody sentencing.  Also you will be preparing documents used in court for writs and furloughs for individuals in custody. The desired individual will be organized, able to multi-task, and perform duties in a high functioning office.  The ideal candidate will be well versed in the Microsoft Office suite. We invite all qualified candidates to apply.  

Essential Functions

• Performs clerical functions and duties of the Record Office at East Moline Correctional Center.
• Performs complex calculations of individual in custody sentencing.
• Handles court writs and medical furloughs for the facility.
• Maintains current individual in custody master record files.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 wpm.

Conditions of Employment

• Requires the ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8am-4pm Mon-Fri, Sat/Sun off

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