Executive Assistant & Program Specialist - Reproductive Medicine & Commercial Operations

Job Description:

As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our ‘people first’ philosophy. Built on a 70-year plus commitment to science and research, Ferring is relentless in its pursuit of science that drives powerful discoveries and therapies to help people build families, stay healthy, and stand up to the world’s oldest enemy: disease.  

This role provides day‑to‑day administrative and project support to the VP, Reproductive Medicine and the AVP, Commercial Operations. They will provide both administrative support and project management, including the planning, tracking, and coordination of key initiatives that advance the commercial strategy.

Success in this role requires a strong understanding of business priorities, the ability to anticipate needs, and the confidence to operate as a respected and proactive team member across all levels of the organization. The individual must demonstrate strong organizational skills, high detail orientation, professional judgment, and the capability to work independently as well as collaboratively. Given the visibility of this role, the ideal candidate can effectively manage multiple priorities, drive projects forward, and deliver high‑quality results in a fast‑paced, complex environment.         

With Ferring, you will be joining a recognized leader, identified as one of “The World’s Most Innovative Companies” by Fast Company, and honored by Fortune with inclusion on its “Change the World List,” for addressing society’s unmet needs. Ferring US is also Great Places to Work® Certified, distinguishing it as one of the best companies to work for in the country. 

Responsibilities:  

Executive Support & Calendar Management

• Proactively manage complex executive calendars, ensuring meeting spacing, prioritization, and weekly reviews with business unit leadership.
• Coordinate and manage all executive travel arrangements, reservations, itineraries, and calendar integration.
• Prepare, audit, and maintain expense reports, including initial review of direct report submissions.
   

Meeting & Event Coordination

• Plan, schedule, and execute meetings and events, including agenda development, logistics, and follow-up actions.
• Produce and distribute meeting minutes within established timelines, track and follow up on action items, and coordinate with global colleagues for logistics.
• Organize quarterly and off-site meetings, compile and organize presentations and materials for leadership and cross-functional meetings.
• Be an active participant in the Ferring Community Events Committee and support broader Ferring events.

Project & Operational Support

• Organize and conduct project meetings; track progress against milestones and report status updates.
• Attend assigned project team meetings to capture detailed meeting notes and action items.
• Support ongoing business operations by coordinating regular reviews with shared services (budget, KPIs, vendor management).
   

Communication & Stakeholder Engagement:

• Draft, develop, and distribute communications timed to major holidays, events, and corporate activities (e.g., POA, quarterly meetings).
• Partner cross‑functionally across all levels of the organization to understand business priorities and anticipate leadership needs.
• Serve as a key point of contact for vendors, visitors, and internal stakeholders.

Vendor & Process Management

• Manage onboarding and oversight of new and existing vendors, ensuring adherence to internal processes.
• Coordinate with Marketing Services and Finance to set up POs, track invoices, monitor balances, and initiate adjustments as needed.
• Support facility-related needs, IT requests, and general operational workflows.
   

Administrative Infrastructure & Department Support

• Perform general administrative duties including supply ordering, meeting booking, interview scheduling, and guest accompaniment.
• Maintain departmental files such as org charts, phone lists, templates, team