Business Support Coordinator - Shockwave Medical

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Santa Clara, California, United States of America

Job Description:

Johnson & Johnson is hiring for a Business Support Coordinator – Shockwave Medical to join our team located in Santa Clara, CA.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Business Support Coordinator plays a key role in supporting the Business Unit HR (BUHR), Business Support Specialist (BSS), and functional teams within the business by providing administrative and operational assistance across a variety of HR and business processes. This role requires a highly organized and resourceful individual who can effectively manage multiple priorities, communicate clearly, and maintain professionalism in all interactions. The Business Support Coordinator is approachable, dependable, and skilled at providing guidance and information to employees and managers as needed.

Essential Job Functions

• Partners with managers, BUHR partners, and agencies to schedule all contractor/temporary employee interviews

• Partners with managers to help support the full contractor/temporary employee life cycle (scheduling interviews, onboarding, offboarding, etc.)

• Manages, tracks, and organizes all contactor/temporary employee files

• Supports the BSS Team with onboarding tasks

• Assists with regular employee file audits (job descriptions and resumes)

• Manages and maintains monthly monitor slides for the Santa Clara site

• Creates and is responsible to maintain purchase orders

• Provides onsite assistance to the BSS supporting the Direct Labor group

• Coordinate catering for client and office meetings

• Accurately track and reconcile HR related expenses on a monthly basis 

• Professionally communicate, escalate, and follow up on employee inquiries 

• Create and post flyers to advertise for company events and activities

• Responsible for organizing the HR storage room and conducting regular inventory counts

• Organize and distribute mail and packages 

• Other duties as assigned 

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

Requirements

• High school diploma, Bachelor’s degree preferred 

• Minimum of 1 year of experience as