Senior Event Planner

At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!

What You Can Expect At BBH:

If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.

Join us as a Senior Event Planner

The Senior Event Planner is an experienced professional with the ability to manage administration and logistics in a busy meetings and event environment.  In this role, you will work on a team to coordinate up to 150 events per year. You must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and execute events from start to finish independently. To be successful, you should have outstanding client service, be very detail oriented,  portray a professional attitude, have the ability to think “outside the box”, and be able to build relationships with internal/external clients and vendors. This role requires the flexibility to work evenings and travel domestically as dictated by events.

Key responsibilities include:

Event Planning & Production

• Assist with negotiations for space contracts and book event space, select food and beverage, order supplies and audiovisual equipment, make travel arrangements, , and ensure appropriate décor (florals, linens, color schemes, etc.).
• Collaborate and coordinate with internal teams on planning and execution of on-site and off-site events, both meetings and business social.
• Use CRM and attendee RSVP programs to manage and facilitate Event Planning process
• Handle events from inception through completion including generation of event ideas, preparation of budget, identification of venues, contract negotiation, and onsite execution.
• Aggressively gather information on each project to achieve quality event productions.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Create and revise room layouts for each event and manage assigned seating charts.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and clean up for events as necessary.
• Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Close out all event budgets and invoices as required.

Event Administration

• Assist with preparing budgets and provide periodic progress reports to clients for each project.
• Keep track of event finances, including invoicing and monthly management reporting
• Prepare and modify event contracts by identifying business terms from legal ones and negotiating as needed with venues.
• Production of event timelines, checklists, and project plans
• Adhere to all Firm policies regarding compliance regulations and protocols.

Qualifications:

• BS/BA Degree  preferred
• CMP or equivalent corporate meeting planner credentials a plus
• Minimum of 5 + years Event Planning Experience
• Strong food & beverage knowledge and catering logistics
• Excellent communication skills; including written and verbal and proofreading skills
• Proficient experience using Attendee RSVP platform a plus
• Proficient PC skills (Word, Excel, PowerPoint, Access, Email & Internet Research)
• Excellent client services skills
• Ability to multi-task; managing multiple projects and work assignments, all with great attention to detail
• Strong interpersonal skills both in person and over the phone with the highest level of professionalism
• Ability to work across business lines, influence decision makers and collaborate with support partners
• Team player but also able to work independently with little supervision
• Energetic, positive attitude and ability to present themselves with professional body language
• Quick thinker, strong problem-solving ability, able to be resour