Marketing and Events Executive Administrator

Summary:

Reporting directly to the Senior Vice President and Chief Marketing Officer, the 

Marketing & Events Administrator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SVP/Chief Marketing Officer and other SVP leaders and works closely with the Executive Admin staff to support other executives when needed. 

 

Responsibilities:

Executive support:

• Provide administrative support in a variety of areas to the Chief Marketing Officer and SVPs of Sales that are focused on increasing the efficiency of the executives.
• Review, prioritize, direct and delegate a wide variety of complex and confidential requests that are presented to the executive for consideration.
• Extensive coordination of calls, interview and meeting schedules, itineraries, and domestic and international travel arrangements.
• Manage expense report and department invoice processing and tracking.
• Serve as a member of the EA team in support of C-level executives to solve issues and create excellence in the EA community.
• Handle inquiries and calls from outside of the company in a manner that is respectful while maintaining appropriate confidentiality and discretion, including discerning appropriate delegation of responses to other executives and team members.
• Prioritize conflicting needs and handle matters expeditiously and proactively.
• Assist with ad hoc projects related to the administration and operation of the sales and/or marketing function (e.g. advertising requests, photo shoots, presentations, etc.) 

Events support:

• Oversee the Experiential Marketing email inbox and manage inbound events support requests 
• Coordinate all events and trade conferences invoicing and processing as part of Department invoice management 
• Manage and maintain national/regional events calendar on intranet
• Assist with entertainment ticket and hospitality requests within the organization 
• Coordinate update and reports for merchandise and exhibits platforms and new hire kits as requested
• Coordinate event lead lists across marketing and inside sales as part of event management and assist with photo shoot planning and preparations

 

Requirements:

• Bachelor’s degree or equivalent work experience.
• Minimum of 5 years’ experience as an Executive Assistant in a large corporate environment supporting multiple C-Suite executives.
• Expert proficiency in MS Office, specifically PowerPoint and Outlook as well as the aptitude to learn new programs as needed.
• Previous experience with high volume national and international travel arrangements.
• Proficiency in expense management systems and corporate travel booking platforms.
• Proven organizational skills, including the ability to manage a dynamic work volume.
• Exceptional communication skills (written and verbal), including the ability to handle a large volume of emails
• Strong Customer Focus – external and internal.
• Solid self-initiative and motivation, and demonstrated ability to achieve goals independently, including analyzing situations and establishing priorities.

ABM has instituted a flexible work environment that promotes collaboration in the office three days per week. This arrangement is subject to change along with business or department needs. The work location will be at 4151 Ashford Dunwoody Road, Atlanta, GA 30319

 

Benefit Information:​

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services