Project Manager - Nordic Client Onboarding

Project Manager - Nordic Client Onboarding

Payroll & HR Services

Stockholm, Sweden

Permanent, full time – Monday to Friday, 40 hours per week

Hybrid after probation (3 days office: 2 days home)

Join us as a Project Manager, leading on payroll implementation projects across the Nordics - driving projects forward, building structure, and ensuring high-quality delivery for international clients.

In this role, you will lead implementation projects for payroll clients in Sweden, Norway, Denmark, and Finland, taking ownership of smaller to mid-sized projects while supporting larger initiatives alongside senior colleagues. You will be part of a newly established Nordic team, working centrally to support and strengthen our delivery across the region.

You will be responsible for planning, coordinating, and driving implementation projects forward, working closely with clients and internal payroll and system specialists. The role involves frequent interaction with both clients and internal teams, including leading meetings, workshops, and alignment sessions throughout the implementation, ensuring a smooth and structured implementation journey.

This is a project-focused role with no people management responsibilities, where you will lead projects and coordinate stakeholders rather than working hands-on in payroll systems.

Key Responsibilities

• Lead payroll implementation projects across the Nordics

• Own project planning, execution, and follow-up from kick-off to handover

• Act as the main point of contact for clients throughout the implementation

• Coordinate internal teams (Payroll, Systems, Onboarding) and client stakeholders

• Ensure structured and accurate collection of payroll and HR data

• Guide clients on payroll processes and local requirements

• Monitor progress, manage risks, ensure timelines are met, and escalate when necessary

• Support quality assurance across all project phases

• Contribute to improving processes and delivery models

Who Are You?

You are an organized and proactive project manager who enjoys working with multiple stakeholders and driving structured deliveries.

 You may be early in your project management career or already working independently with your own projects. Regardless, you are comfortable taking ownership, building relationships, and ensuring progress.

You have a natural ability to build trust and understand client needs, and you feel confident working in a role with close client interaction. You are a strong communicator who can adapt your approach depending on the audience and create clarity in complex situations.

You don’t need to have worked hands-on with payroll, but you have an understanding or strong interest in payroll and HR processes and how they connect.

You thrive in an international, fast-paced environment and are confident communicating in English.

Qualifications

• Experience in project management or coordination roles

• Ability to manage multiple workstreams and stakeholders

• Interest in or understanding of payroll/HR processes

• Experience working in an international environment (preferred)

• Experience in outsourcing or service delivery (preferred)

• Strong communication skills in English