Business Support Senior Executive Assistant

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Job Description

The Senior Executive Assistant position is a highly visible and strategic role, providing proactive administrative and operational support to Global Head of TBS at the highest organizational level. This role requires a seasoned professional with advanced administrative, project management, and strategic communication expertise to handle complex projects, initiatives, and daily responsibilities with precision and discretion.  

This position represents a unique opportunity to contribute to Takeda’s leadership team by delivering seamless and strategic executive-level support. If you are a highly skilled, proactive, and dependable professional with the ability to excel in a dynamic, globally integrated environment, we encourage you to apply. Hybrid work model tailored to the requirements of the position 3-4 days in the office per week. 

The ideal candidate will exhibit exceptional judgment, intercultural communication, and analytical abilities, seamlessly managing assignments in a dynamic and fast-paced international environment.  

• Provide dedicated support to: Global Head of TBS 
• Employment Type: Direct contract with Takeda, fostering long-term commitment and alignment with the organization's goals 

INSPIRED BY PATIENTS. POWERED BY YOU.

Key Responsibilities:

• Serve as the primary point of contact and support for Global Head of TBS, taking full ownership of administrative, operational, and project-related tasks.  
• Assist and provide strategic input during Leadership Team (LT) meetings, including synthesizing information, preparing materials, and proposing actionable insights.  
• Anticipate needs and proactively identify potential challenges, offering innovative solutions for process optimization and implementation of new tools.  
• Handle scheduling, correspondence, and document preparation, ensuring accuracy, confidentiality, and efficiency.  
• Independently manage responsibilities within established best practices, ensuring alignment with organizational goals and objectives.  
• Partner effectively with key internal and external stakeholders, demonstrating exceptional interpersonal, negotiation, and diplomacy skills.  
• Demonstrate initiative and independent decision-making to support complex deliverables with minimal supervision.  
• Maintain a thorough understanding of organizational processes, systems, and procedures to execute responsibilities effectively. 
• Providing support to the Business Support Team in daily basic activities (e.g. large meetings, events). 
• Other assistant activities such as calendar management, travel arrangements, expense management, onboarding and offboarding LT’s members. 

Key Competencies & Skills Required 

• Proven experience in advanced executive administrative support, including project management, analytical thinking, and strategic planning.  
• Strong ability to anticipate needs, solve problems proactively, and exercise sound judgment under minimal supervision.  
• Exceptional written and verbal communication skills; ability to interact confidently with diverse stakeholders across global teams.  
• Expertise in intercultural communication and relationship-building with a diplomatic and professional demeanor.  
• Strong organizational and time management abilities, with the ability to prioritize and handle multiple tasks.  
• Advanced proficiency in MS Office Suite, process optimizations,