Business Support Coordinator (Melbourne, Australia)

About Us

Who are we?

dss+ is a leading provider of operations management consulting services with a purpose of saving lives and creating a sustainable future. dss+ enables companies to build organisational and human capabilities, manage risk, improve operations, achieve sustainability goals and operate more responsibly. By leveraging its DuPont heritage, deep industry and management expertise and diverse team, dss+ consultants are on the ground and in the boardroom helping clients work safer, smarter and with purpose. dss+ is an independent firm, with a footprint in over 30 countries. dss+ has been recognized as the top brand in EHS consulting by independent research company Verdantix for 5 years running.

What can we offer?

Working for us gives you the chance to save lives and reduce corporate footprints. Your focus will not be on restructuring companies and cutting costs, but on improving the working lives of every employee in the organization and on driving the transformation of the entire operational culture from the boardroom to the shopfloor. The aim is not only to improve safety and long-term outcomes for the organization but to benefit the entire workforce and the environment.

As a young, dynamic firm, our management structure allows everyone to develop and grow while our flexible working practices are designed to offer all employees the chance to thrive. Mentoring and specialist support will ensure this exciting position provides you with ample opportunities to develop new skills and to grow with the business. If you are looking for a challenging and rewarding career opportunity in consulting, come and join us.

The Role

As Business Support for dss+, the candidate will be responsible for coordinating project and office activities to ensure efficiency and compliance to company policies. The resource is responsible for administrative tasks and ensuring the rest of the staff have adequate support to work efficiently. The resource should ensure smooth running of the company’s offices and contribute to operating efficiency.

Business Administration:

• “Virtual” receptionist – point internal and external clients to the appropriate person;
• Cover for ANZ business support team in the case of any leave;
• Monthly client invoicing;
• Creation of new Supplier Vendors;
• Supplier payments - PO requests and maintenance of AP Invoice Repository;
• Track stocks of office supplies and place orders when necessary;
• Assist with adhoc printing, presentations, proposals, letters and admin support as required;
• Assist with IT equipment for the team (image laptops, move offices, set up stations, tidy etc);
• Arrange testing and tagging of IT equipment when required;
• Assist the team with any Helpdesk follow ups;
• Help maintain the ANZ Team Reference Deck - all useful links and information;
• Other adhoc assistance where required.

Project Administration:

• Coordinate monthly resourcing requests for FSE and ICDR project team in line with Project Manager;
• Review and approve ICDR Invoices and expenses;
• Prepare monthly Client invoicing for the project in line with the Project Manager;
• Coordinate project travel for the team;
• Coordinate project expenses for the team;
• Coordinate high vis uniforms as required.
  

Requirements

Qualifications & Experience Required

• At least 5 years of relevant experience in a similar role;
• Proven experience as an office administrator, office assistant or relevant role;
• Good knowledge of MS Office tools;
• Strong verbal and written communication skills;
• Ability to work with cross functional global teams;
• Strong understanding of Internal Controls principles.

IT Skills / Trade Tools

• Microsoft Office (PowerPoint, Visio, Word, Advanced Excel etc.);
• Scheduling Tools.

Work Environment

• This position is primarily performed in the office location however may be required to attend multiple meetings both in person and virtual

NOTE: applicants must be eligible to work permanently in Australia.