Administrative Assistant

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking an Administrative Assistant to be based in our Seattle, WA office. 

AECOM is one of the nation's leading infrastructure firms with opportunities to work with a wide variety of clients on engineering, and design projects. AECOM is proud to provide our employees with exciting, challenging projects. The appropriately qualified applicant will be able to demonstrate a positive can-do attitude, is customer focused, a critical thinker and problem solver and ready to apply their knowledge and skill sets in order to establish a rewarding, long-term career.

Job Responsibilities:

• Provides general and project administrative support to one or more managers and multiple projects within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, prepares expense reports, and reviews emails for actions.
• Manages correspondence with clients, external consultants, and internal discipline leads.
• Creates, reviews, and manages reports, documentation, and spreadsheets.
• Develops and updates logs, and project records (project file) following established procedures.
• Assists with review of invoices and maintaining billing rate records.
• Prepares and reviews meeting agendas and minutes, and coordinates between leaders within multiple offices for meetings and project reviews.
• Familiar with standard concepts, practices, and procedures within the architecture, engineering, design and consulting fields.
• Relies on experience and judgment to plan and accomplish goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
• Works under general supervision. 
• Able to work normal business hours in the office a minimum of three days per week. This is not a fully remote position.

Qualifications

Minimum Requirements:

• High school and 4+ years of experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Associate or bachelor’s degree in a related field, with 2+ years of relevant experience in a professional office environment.
• Knowledge of office management systems and procedures.
• Working knowledge of traditional office equipment).
• Proficiency with MS Office software (Oulook, Excel, Word, PowerPoint, Teams and SharePoint).
• Excellent time management skills and the ability to prioritize tasks, assigned by various team members .
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Work experience in consulting industry.
• Ability to thrive in an office team environment

Additional Information

• Sponsorship is not available for this role

About AECOM

AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driv