Fare Collection Project Administrator

The Opportunity

WSP USA Inc. (WSP) is seeking a detail-oriented Project Administrator to join our Fare Collection Team in our client’s Philadelphia, PA office. This on-site position will primarily involve managing project documentation, facilitating document control, and providing administrative support for our project team.

Duties and Responsibilities:

• Document Management:
  • Manage document workflows, format documents, maintain document matrices and logs, and act as a point of contact for documentation-related matters.
• SharePoint Administration:
  • Administer and maintain SharePoint sites, including document control systems, while ensuring compliance with company standards.
• Meeting Management:
  • Schedule and attend meetings, record minutes, and ensure proper documentation of discussions.
• Project Reporting:
  • Assist with the compilation, formatting, and issuance of project reports, including daily, weekly, and monthly deliverables.
• Administrative Support:
  • Provide administrative support to the project team, including tasks such as data entry, record-keeping, and general administrative duties.

Minimum Qualifications:

• High School Diploma or GED.
• A minimum of 5 years of relevant experience in project support.
• Strong problem-solving abilities, attention to detail, self-motivation, and organization to track multiple requirements simultaneously.
• Familiarity with project management practices and procedures.
• Proficient in industry-standard software, including SharePoint and Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Excellent interpersonal skills, a customer service orientation, a positive attitude, and the ability to work both independently and in teams.

Preferred Qualifications:

• Background or knowledge in project management and experience providing performance reports to project managers, project directors, local business leads, and client account managers.
• Work experience in a consulting environment or a similar project-based business.
• Intermediate to advanced understanding of SharePoint, Oracle, and the Microsoft Suite.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand.  Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.