Executive Assistant, People

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the environment by developing electric vehicles with the capability to get you to any location. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. And respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

• Manage executive calendars, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts  
• Coordinate and schedule meetings, events, and project timelines.  
• Updates and reports on current status of cross-functional projects utilizing centralized project management tool Monitor and manage email and all correspondence. 
• Facilitate effective communication within the team and with other departments. 
• Manage travel and event logistics, including air, lodging, and transportation bookings and all expenses.  
• Uphold the highest level of professionalism and discretion when handling highly confidential information.    
• Build relationships throughout the company and with external partners as needed for efficient and effective work.  
• Serve as the HR Team coordinator working with the HR Leadership team as well as throughout the HR organization.   
• Maintain a high-level understanding of the business and how it operates while navigating continuous changes.
• Provide support to new members of the team to ensure they are onboarded and integrated smoothly.
• Assist in drafting and editing documents, presentations, and correspondence. 
• Assist with other tasks as needed. 
• Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators.
• Seek to build community and collaborative positively across departments and with multiple executives.
• Be a Scout ambassador by positively representing the company and culture.   

Location & Travel Expectations: The responsibilities of this role require attendance at in-person meetings and events. This role will be remote first with the expectation that the role is then based out of the Scout Motors Headquarters location. This role is not eligible for remote work in New York City. Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company. 

What you’ll bring 

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:

• Minimum 7+ years of administrative experience
• Minimum of 2+ years supporting a C- Level executive in a fast-paced environment 
• Experience in team coordination, project management, or administrative support is beneficial
• Excellent prioritization skills based on a sharp understanding of