Senior Administrator

Basic Qualifications

High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience.CLEARANCE REQUIREMENTS:Department of Defense Secret security clearance is required within a reasonable period.  Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

At General Dynamics Mission Systems, we create the technologies, products and services that help our nation’s heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what’s possible. Here you’ll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge?We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers’ missions in cyber, RF, undersea, interstellar and everything in between. With poise, honesty and a strict adherence to confidentiality, you’ll provide a full range of administrative support to Directors and/or Senior Managers and their staff. Essentially, you’ll manage their calendars, meeting and travel schedules and associated arrangements, expense and time reporting, and other responsibilities to relieve them of administrative details and allow them to concentrate on other business activities. You’ll be expected to demonstrate initiative, trustworthiness, timeliness, and precision. It’s your chance to be a valuable contributor to a collective success. Are you ready?

What you’ll experience:

• Technologies that aren’t just top-notch, they’re often top-secret
• A team of bold thinkers committed to exploring what’s next
• Opportunities to gain new knowledge - as it’s discovered

What you bring to the table:

• High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience
• Experience organizing local, domestic, and international travel arrangements while maintaining awareness of any security processes for international travel
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional communication, organization and time management skills, attention to detail, and ability to multi-task high priorities

What sets you apart:

• Ability to foster an environment of trust and teamwork, building collaborative relationships
• Strong writing and editing skills, vocabulary and grammar
• Ability to demonstrate professional written and verbal communications

Skills:

• High initiative: Proactive and able to solve problems independently without waiting for instructions or being trained on the task previously.
• Forward thinking: Planning for the immediate and distant future (this afternoon, this week, next week, one month out).
• Conflict resolution.
• Confidence and maturity: Able to handle criticism and maintain composure.
• Ability to prioritize: Focus on tasks that significantly impact the organization.
• Strong organizational and follow-up skills.
• Mentorship abilities.
• Flexibility: Willingness to work overtime when necessary. Willingness to adjust work location based on business when required.
• Knowledge of IFS, AP Web Query, and Markview (Purchase Requisition entry and Accounts Payable systems).

 

Tasks:

• Daily review and management of the DoE calendar, including conflict resolution and scheduling meetings on complex, fully booked calendars. Assist with keeping the DoE informed on actions,  commitments, priority shifts or urgent happenings.
• Creating the 30-60-90 day Engineering view calendar.
• Scheduling monthly Engineering Status Reviews: Managing distribution lists, creating and previewing the schedule, sending meeting notices, resolving schedule conflicts, downloading and filing Teams attendance, and distributing charge numbers to senior leaders.
• Managing payments for outside contracting agencies for Engineering.
• Creating Statements of Work (SOW), entering IFS Purchase Requisitions, obtaining approvals, coordinating with Supply Chain for Purchase Order creation, ensuring timely payment of contractor invoices and the ability to handle customer service issues professionally while resolving .
• Processing ECNs, DOAs, data calls and