Lead Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. 

We are searching for the best talent for a Lead Senior Administrative Assistant to be in New Brunswick, NJ.

 

The Lead Senior Administrative Assistant provides high-level administrative and operational support to senior leaders within the Treasury organization, including the Assistant Treasurer, Chief Investment Officer and the Benefit Investments and Operations leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage complex priorities in a fast-paced, global environment. The position serves as a key partner in enabling effective leadership, operational efficiency, and compliance with company policies and regulatory requirements.

Key Responsibilities

Executive & Team Support

• Provide comprehensive administrative support to the Assistant Treasurer and senior members of the Benefit Investments & Operations teams. Proactively manage complex calendars, meetings, and competing priorities across global time zones. Coordinate preparation for executive, leadership, team, and cross-functional meetings, including agendas, logistics, A/V, space planning, and catering for in-person and virtual meetings. Printing and distribution of committee meeting materials. Independently manage priorities and resolve administrative issues with minimal day-to-day supervision.

Travel, Expense & Financial Administration

• Coordinate domestic and international travel arrangements. Process, reconcile, and audit expense reports in Concur in compliance with company policy. Partner with teams on purchase orders, invoices, and requests via eMarketplace and Ariba. Support basic budget tracking and related administrative processes as needed.

Office Operations & Systems

• Oversee day-to-day office operations, including supplies, services, purchasing, and vendor coordination. Coordinate with Facilities and IT for space planning, moves, system access, and issue resolution. Utilize CAFM tools for space planning and moves for new hires. Manage One Identity & Access Management processes for shared drive and system access.

Onboarding, Offboarding & Compliance

• Support onboarding of new hires and offboarding/terminations through coordination of access, materials, and logistics. Serve as Record Retention Coordinator for the department, ensuring compliance with Records & Information Management (RIM) policies and training requirements. Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.

Collaboration & Team Effectiveness

• Foster strong working relat