Executive Assistant

Executive Assistant

  

This role has been designed as ‘Hybrid’ with an expectation that you will work on average 2 days per week from an HPE office.

Job Description:

   

We are seeking a highly experienced Executive Assistant to provide strategic administrative and operational support to our EVP, Hybrid Cloud & OCTO. This role requires exceptional judgment, advanced calendar and travel management, meeting facilitation, and the ability to synthesize complex information for executive decision‑making. The successful candidate will be a proactive, organized partner who improves executive effectiveness and drives operational excellence.

• Operates in a fast-paced, high-complexity executive environment, serving as a trusted extension of the EVP, Hybrid Cloud & OCTO.
• Provides strategic and tactical administrative support, including oversight of calendar management, executive scheduling, travel, expenses, reporting inputs, and executive presentation development.
• Proactively manages competing priorities and advises the EVP on time allocation, ensuring alignment to business priorities and leadership commitments.
• Anticipates needs, identifies conflicts, and resolves issues independently, exercising sound judgment and discretion.
• Interfaces with senior leaders (EVPs, SVPs) and external partners, managing sensitive communications and relationships on behalf of the EVP.
• Aligns across functions to ensure seamless coordination of executive priorities, operating rhythms, and cross-functional deliverables.
• Ensures preparedness of materials, participants, and logistics for executive meetings; drives tracking of key actions, decisions, and follow-ups to completion.
• Coordinates administrative work across the organization, including collaboration with other departments, divisions, and partner entities.
• Handles highly confidential, sensitive business and personnel information with integrity and discretion.
• Ensures compliance with corporate policies, procedures, and governance standards, exercising sound judgment in managing reputational and operational risk.
• Leverages digital tools (e.g., collaboration platforms, reporting tools, AI assistants) to increase efficiency, visibility, and decision support.
• Streamlines administrative processes and continuously improves workflows to enhance effectiveness and scalability of executive support.
• Provides guidance, mentorship, and coordination for administrative staff supporting the EVP’s organization, ensuring consistency, quality, and accountability of outputs.
• Accountable for the accuracy, completeness, and quality of all materials, communications, and coordination performed on behalf of the EVP.

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Required Qualifications

• 9+ years progressive executive administrative experience.
• Demonstrated experience supporting senior executives or board leadership and managing high‑stakes priorities.
• Advanced calendar & travel management, including international travel logistics. Expert meeting facilitation experience.
• Adoption of AI (GenAI, Agentic AI) to modernize workstreams in addition to new technologies.
• Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.
• High emotional intelligence and proven ability to build trusted relationships across levels.
• Ability to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.
• Demonstrated discretion, professionalism, and commitment to confidentiality.