Location:

Remote Position

Pay Range:

$67,953.60 - $133,390.40

Position Summary

Responsible for Procurement for AON and works expressly within logistics, planning and purchasing to ensure the consistency, cost-effectiveness, efficiency and adequacy of the procurement process at AON. The Manger, Procurement reports to the CPP and is responsible for all projects, processes, supervising teams of subordinate staff. Supports the financial goals of the company by being fiscally responsible in all areas, including staffing, purchasing, and inventory management.   Provides guidance to the clinics and Procurement staff on projects.  Manage all procurement tasks related to new clinic set ups, clinic relocations and build outs.  Responsible for all clinic & department training as it pertains to Procurement processes.

Key Performance Areas

KPA 1 – Leadership

Responsible for supporting the CPP in leading & directing the Procurement Team to achieve consistently high levels of performance; to meet operational & support key performance indicators.

• Provides oversight of team daily tasks and work

• Responsible for team performance, attendance, and other employee relations matters

• Update all existing SOPs and other processes, contact lists and reference tools for department

• Write New SOPs and JBIs as required to accommodate changes in staffing or procedures.

• Work with accounting department to ensure invoices are approved on time for payment

• Supervise the new supply requests are not unwarranted and cost effective.

• Provides mentoring and training

• Run weekly drug reports for manufactures and tracking

• Manage and coordinate daily ticket escalation and response

• Assist Procurement Sr. Analyst on drug shortages for special ordering processes.

• Provides leadership in the areas of problem resolution, team development and personal development for AON Procurement staff. 

• Assesses value through usage and financial metrics (among others) to assist in meeting strategic plan goals

• Develops leadership skills and provides leadership development opportunities ensuring the team is aligned with organizational goals.

• Develop, justify, lead and manage procurement teams and services to ensure excellent patient care.  

• Provides guidance and coordinates with the appropriate AON leadership and areas of business to ensure financial best practices and positive audit outcomes.

• Owns a portfolio of strategic projects, managing multiple concurrent tasks with internal resources and vendors.

• Ensure timely rollouts of new programs and vendors affecting AON clinics for ordering of supplies/drugs

KPA 2 –Oversight of day to day Operations

• Initiates, schedules, directs and controls day-to-day operations of the Procurement Department. Coordinates with Supervisor in establishing quality controls.

• Assures that professional competence of staff is maintained through education and coordination with senior staff. Plans for both short and long-range goals of the department in concert with the whole organizational plan.

• Keeps CPP promptly and fully informed of the Procurement Department’s progress and any problems or unusual matters of significance, taking prompt corrective action where necessary or suggesting alternative courses of action that may be taken.

• Oversees projects held or delegated to Project Specialist to ensure compliance.

• Oversees daily activities of Supervisor and department to maximize scheduling and real-time utilization of resources.

KPA 3 – Procurement Inventory Management

Responsible for the implementation of the Procurements business processes including support of AON financial planning, forecasting & financial analysis activities.

• Oversees management of inventory from large pharmaceutical buy-ins and makes recommendations as to when to make large purchases.

• Manages purchasing, contract administration, and inventory control processes.

• Leads protocol to ensure drug shortage and recalls have minimal impact to clinics and pharmacies.

• Work closely with business office on new drugs to assure payment of product from insurance companies.

• Supports the Pharmacy Division regarding PAR levels in the Nucleus drug cabinets, conducting periodic inventory counts to audit Nucleus machines.

• Acts as a liaison to the GPOs (Group purchasing organization) and specialty distributors reviewing scorecards, attending conferences and meeting with re