Front Office Coordinator

Description

Hudson Institute seeks a professional, energetic, and experienced front office coordinator to support Hudson’s office operations. This position demands a personable, highly organized individual with excellent organization and communication skills and who is technological savvy. This is a full-time position based out of Hudson’s Washington, DC office reporting to the director of operations.

About Hudson Institute

Hudson Institute is a research-focused public policy think tank headquartered in Washington, DC, dedicated to promoting American leadership for a secure, free, and prosperous future. For more than half a century, Hudson Institute has been challenging conventional thinking by developing new ideas and practical solutions to shape critical foreign and domestic policy decisions.

Essential Position Responsibilities

• Manages Hudson Institute’s reception area, maintaining a clean, organized, and welcoming office environment; greets visitors; answers telephone calls, and receives and distributes mail.
• Manages office inventory to meet organizational demands.
• Manages conference room calendaring (excluding public events) by receiving and responding to staff requests to book conference rooms. 
• Coordinates meeting support including ordering catering and scheduling appropriate staff to support setup or A/V requirements.
• Liaises with building management and security, proactively leading on maintenance and facilities requests to ensure best-in-class environment for employees and guests. 
• Serves as the primary point of contact for Hudson staff for facility-related issues and requests.
• Provides general administrative assistance to Hudson’s staff, including preparing and sending mailings and responding to IT queries.
• Supports the operations team with additional projects, as requested. 

Requirements

Successful performance in this position involves consistent, high-level fulfillment of each and every duty described above. Additional requirements and/or qualifications for the position include:

• Commitment to Hudson Institute’s mission and supporting the work of the Institute’s scholars and staff.
• Excellent interpersonal, written, and oral communication skills.
• Ability to work closely and effectively with others—including Hudson’s senior management, research staff, and administrative staff.
• Meticulous attention to detail. 
• Technologically savvy.
• Demonstrated ability to handle complex and simultaneous tasks and assignments.
• Notary public in Washington, DC (or willingness to become one).
• Ability to work closely and effectively with others—including Hudson’s senior management, fellows, and staff.
• Commitment to acting with integrity and the utmost professionalism.