Administrative Associate 2-West TN Family Practice-Jackson

Market Range: 05

Hiring Salary: 18.54/Hourly 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 provides administrative support to full-time faculty. This position supports the operational efficiency and compliance of the department, directly contributing to the University’s mission. 

1. Provides comprehensive administrative support to full-time faculty members, including correspondence, form preparation, document management, call screening, Outlook calendar coordination, Digital Measures reporting, ERAS student uploads, CME requests, quarterly meeting coordination, time-off requests, and timesheet processing.
2. Initiates EMR documentation for transitional care patient visits and coordinates clinical appointments to ensure continuity of care.
3. Schedules and coordinates resident home visits, ensuring proper documentation and timely follow-up.
4. Processes and pays invoices for supplies, equipment, and hotel accommodation through DASH; reconciles procurement card transactions for events, food, and registrations.
5. Assists Program Manager with program-related projects and deadlines as needed.
6. Drafts, processes, and distributes
7. Prepares and submits new vendor documentation for purchases with external companies, annual Program Letters of Agreement (PLAs) and reappointment letters.
8. Performs other duties as assigned. 

MINIMUM REQUIREMENTS:  

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of administrative experience; OR Associate’s Degree in lieu of experience. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong planning and organizational skills with the ability to manage workload independently and consistently meet deadlines. 
• Excellent written and verbal communication skills; able to build and maintain positive relationships with residents, faculty, and staff. 
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) with strong time management and multitasking abilities.
• Flexible availability, including after-hours responsiveness via email or cell phone as needed. 
• Proven ability to initiate conversations and effectively engage potential clients.