Project Delivery Scheduler

, Philippines

Job Family Group:

Downstream Supply Chain

Worker Type:

Regular (FTC) (Fixed Term)

Posting Start Date:

Business unit:

Downstream and Renewables

Experience Level:

Early Careers

Job Description:

Important Reminder: This role will be on project until end of the year only.

Purpose

To create schedules for truck deliveries in order to ensure timely and economical product delivery to Retail sites and B2B customers through the Order to delivery process.

Principal Accountabilities

Part of team of typically covering 7 days per week road transport bulk fuel deliveries across PH.

• Create and optimize an accurate, cost effective and timely delivery plan based on VMI data / customer orders to ensure that the right product and volume is delivered from the right source to the right destination at the right time by the right truck

• Ensure scheduled deliveries are in line with HSSE and operational procedures and customers´ SLAs

• Work with VMI analysts (where relevant) and other schedulers to balance order demand against truck supply

• Ensure the truck diary is correctly set up in CROSS

• Ensure Supply and product availability issues are reflected in CROSS’ set-up

• Allocate orders to trucks via CROSS Scheduling Tool

• Manually fine tune the CROSS output before sending the solution to GSAP before the appropriate cut off time

• Liaise with other teams that contribute to the Order to Delivery process,COBs, including credit checking staff, CSC , hauler partners and delivery assurance team

• Contribute to the minimisation of stock-outs, Left on Boards and excessive multi-dropping.

• Use related software such as Scheduling access tools, VMIFE, CROSS, GSAP as necessary

Key/Special Challenges

• Special activities e.g. digitalization of reports (PowerBI, Powerapps, Microsoft Access) and work instruction creation in preparation for the new Ways of working within OTD

• Preference to hire engineering graduate or IT grad with PowerBI skills

• Continuously improve scheduling effectiveness, minimising stock-outs and other rework costs, using benchmarks and KPI monitoring

• With a Learner Mindset to continuously look into process optimization and improvements.

• Close teamwork within the scope and in particular with Delivery Assurance Team

• Balance stress, conflicting priorities and time pressures against the need to product an effective and viable schedule

• With direct customer interface especially for customers enrolled under VMI program

• Includes “Hybrid Delivery assurance” for  competence upskilling on end to end Order to delivery process . Please note as hybrid DST/DA  subject to shifting schedule.

• Schedulers are on 5 day work week with rotating  day off depends on the scope being handled. Working days includes PH Holidays.

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